People & Talent Administrator

***Who We Are***
Vividly is the leading modern trade promotion management (TPM) solution built by and for the consumer packaged goods industry. From campaign creation to deductions management and promotion measurement, we help brands manage every element of trade spend. With our easy-to-use platform and industry-leading experience, we pride ourselves on our ability to bring businesses to the next level.

Not familiar with trade promotion spend?  Most people aren’t.  It’s a $8 trillion dollar problem that is ripe for disruption by an innovative SaaS startup.  In order to grow, consumer packaged goods (CPG) brands spend 20% of their topline revenue to get into retailers and promote their products within those retailers.  The problem is that today 70% of those promotions are not ROI positive.  This is because ROI is hard to track.  The industry operates on emails, pdfs, and xls spreadsheets. At Vividly, we’re solving this massive problem with exciting tactics including AI, Machine Learning, and Fintech and adding value to everyone in the chain. Some of our customers include brands you may use and love – Liquid Death, Amy’s, and Laird Superfoods.

***People & Talent Administrator***
The People & Talent Administrator will serve as a vital link between our employees and the People & Talent Team. In this role, you will be responsible for efficiently managing employee inquiries, maintaining People & Talent systems, and administering various People & Talent programs. Your focus will be to ensure smooth operational processes within the People & Talent department, contributing to an effective and supportive work environment.

***Job Responsibilities***
Employee Inquiry Management: Act as the primary point of contact for employee inquiries, providing support and escalating issues as necessary to the Director of People.
Global Onboarding Coordination: Administer a comprehensive global onboarding program, scheduling and ensuring participation in onboarding activities. Be the first point of contact for new hires, ensuring that all documentation/information is collected and employees are appropriately set up in all systems. Coordinate the onboarding buddy program, ensuring effective pairing and communication for new hires and New Hire Buddies.
People Systems Administration: Perform data entry and manage updates related to the employee life cycle in all People systems.
Documentation and Compliance: Maintain accurate and up-to-date documentation for employee changes, ensuring compliance with relevant laws and regulations.
Data Integrity: Regularly audit and reconcile People data to maintain consistency and accuracy across all systems.
Wellness Program Administration: Manage the wellness program, overseeing submission approvals and compliance.
Offboarding Process: Manage the offboarding process for departing employees in collaboration with IT, Finance, and other departments.
Recruitment Coordination: Work with hiring managers and teams to coordinate and schedule interviews and move candidates through the recruitment process.
Process Documentation: Document People & Talent processes and create self-service resources for employees and managers.

***Experience & Skills Required***
REQUIRED: US Working Hours: The ability to work US working hours (anytime between EST and PST working hours)
People & Talent Experience: Proven experience in People & Talent administration or a similar role, with a focus on system management and employee support.
Communication Skills: Excellent English communication abilities to interact effectively with employees at all levels.
Organizational Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
Attention to Detail: Meticulous attention to detail, ensuring accuracy in documentation and data management.
Problem-Solving: Ability to identify and resolve issues efficiently, with a proactive approach to escalation when necessary.
Team Collaboration: Experience working collaboratively with various departments, demonstrating strong interpersonal skills.
Knowledge of People & Talent Practices: Familiarity with People & Talent processes, policies, and legal compliance requirements.
Technical Proficiency: Comfortable with People & Talent software and systems, with a knack for quickly learning new technologies.

***Additional Info***
Vividly is not only committed to fostering a dynamic and inclusive work environment but also offers a comprehensive range of benefits to support and enhance your professional journey with us. Here’s a glimpse of what you can expect:

Competitive Salary: We ensure our compensation packages are attractive and commensurate with industry standards.

Remote Employment: Work anywhere in the Philippines, as long as you have a good internet connection.

Remote Setup Support: Receive a one-time reimbursement for remote work essentials like keyboards, mice, headphones, etc., to enhance your productivity.

Technology Tools: A company-provided laptop and the option to expense a second monitor to create your ideal workstation.

Healthcare Coverage: We cover 100% of employee healthcare costs, ensuring your well-being is our priority (note: dependents’ coverage is the responsibility of the employee).

Wellness Reimbursement: Monthly reimbursement for wellness-related expenses, including gym memberships, outdoor activity gear, self-care treatments, and more.

Referral Incentives: Earn referral bonuses for successful referrals to our open positions.

Cultural Engagement: Participate in diverse culture-building events, many of which include reimbursements, such as Lunch & Learns, Costume Contests, Gameshow Competitions, Chocolate Making workshops, and more.

Opportunities for Growth: We are a quickly growing startup and you can grow your professional career with us through various opportunities for professional growth!