Personal Assistant

I’m looking for someone to spend a few hours a week taking over a lot of the small tasks and “mental work” that I need to offload in order to prioritize my job, my family, and growing my small business.
In this role, you will be responsible for managing a calendar, bookkeeping, daily personal tasks, and the occasional “rabbit hole” search to find information or brainstorm ideas. You may also be required to make travel arrangements and assist with other duties when required. For this role you will need to be self employed, able to invoice me for your time, and have your own computer with decent WiFi.
To ensure success as a personal assistant, you should exhibit excellent organizational skills and have experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.
This is a remote role, I am based in Alicante Spain but you can be anywhere in the world.
Personal Assistant Responsibilities:
Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Managing internal and external correspondence.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and sending documents, as well as taking notes.
Creating invoices using a provided template, and light bookkeeping.
Making phone calls and appointments to the US and Spain (PA does not need to be located in Spain, but needs strong internet connection in order to make calls).
Ordering office supplies, tools, gifts, and replacements, as well as managing mail and courier services.
Searching for and compiling information.
Organizing and coordinating events, trips, and meetings.
Personal Assistant Requirements:
1-2 years of experience as a personal assistant would be stellar.
Written and spoken proficiency in English and Spanish.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint as well as G Suite equivalents.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Proficiency in appointment scheduling on Google calendar.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
This is a freelance role. Anticipated workload is up to 5 hours a week. As a freelancer, you pay your own taxes and benefits, and you determine your own vacation time.
There will be some paid training involved to get you fully onboarded if we agree that it’s a good fit, and then we’ll check in regularly to be sure you feel prepared and confident in the role.
Please apply here: Click to view/5mhh4t3Zp6xiJfrd7