Personal Assistant

job Description:

We are seeking a proactive, highly organized, and detail-oriented Personal Assistant to support various personal and professional tasks. The ideal candidate will have exceptional communication skills, the ability to manage multiple tasks simultaneously, and a deep understanding of business operations, hiring, managing, and purchasing processes. This position will work closely with the executive, staying in constant communication via Slack, and will be responsible for handling various tasks and projects in a confidential and professional manner.

Responsibilities:

1. Provide comprehensive administrative support, including scheduling meetings, managing calendars, and organizing daily tasks and responsibilities.
2. Handle business operations tasks such as ordering and purchasing supplies, managing inventories, and overseeing general office upkeep.
3. Coordinate hiring processes, including posting job advertisements, screening resumes, scheduling interviews, and onboarding new hires.
4. Manage internal and external communication, including handling emails, phone calls, and other correspondence.
5. Upload, send, and manage digital files and documents, ensuring secure and efficient handling of sensitive information.
6. Stay in constant contact with the executive, ensuring swift and clear communication via Slack and other platforms as necessary.
7. Handle personal tasks for the executive as needed, ensuring discretion and confidentiality.
8. Anticipate needs, identify potential issues before they arise, and provide solutions promptly.

Requirements:

1. Previous experience as a Personal Assistant or similar role.
2. Exceptional communication and organizational skills.
3. Experience with business operations, hiring processes, and general management.
4. Proficiency in digital tools and platforms, including Slack, Google Suite, and other productivity software.
5. Ability to handle sensitive information with utmost confidentiality.
6. Proactive, self-starter attitude with the ability to work independently.
7. Detail-oriented mindset with the ability to multitask and prioritize effectively.
8. High degree of discretion, professionalism, and integrity.
9. Available to be on call as needed.

We’re looking for a reliable and dedicated individual who can seamlessly integrate into our fast-paced work environment. If you’re a committed professional who’s ready to take on a variety of tasks, we’d love to hear from you.