Personal Assistant

Description
We are seeking a highly organized and motivated individual to join our team as a Personal Assistant. As a Personal Assistant, you will provide comprehensive administrative and personal support to our clients. This role is essential in ensuring the smooth running of our clients’ daily lives and will require exceptional multitasking and problem-solving skills.

As a Personal Assistant, you will be responsible for managing schedules, arranging appointments and travel itineraries, handling correspondence, and overseeing personal tasks. Your keen attention to detail and impeccable organizational skills will be critical in helping our clients stay on top of their responsibilities. Additionally, you will act as a liaison between our clients and other parties, such as vendors, service providers, and family members, so exceptional communication and interpersonal skills are essential.

If you thrive under pressure, enjoy working in a fast-paced environment, and have a natural ability to anticipate needs before they arise, this role is for you. Your ability to handle confidential information with discretion and maintain the utmost professionalism will be paramount in this position.

Responsibilities
Manage and maintain clients’ schedules, ensuring all appointments are properly coordinated
Arrange travel itineraries and accommodations, including transportation and lodging arrangements
Handle correspondence, including drafting and proofreading emails, letters, and other documents
Organize and coordinate meetings, conferences, and events, including preparing agendas and taking meeting minutes
Act as a point of contact for clients, managing phone calls and inquiries in a prompt and professional manner
Assist with personal tasks, such as making reservations, organizing personal errands, and managing household matters
Maintain digital and physical filing systems, ensuring all documents are properly stored and easily accessible
Requirements
Proven experience as a Personal Assistant or in a similar administrative role
Excellent organizational and time management skills
Strong verbal and written communication skills
Exceptional attention to detail and ability to prioritize tasks effectively
Proficient in using productivity software, such as Microsoft Office Suite and Google Workspace
Ability to handle confidential information with discretion
Proactive problem-solving skills and ability to work independently
Flexibility to adapt to changing priorities and work overtime when necessary