Personal Assistant with Focus on Property Management, Listings and Contractor Coordination

We are seeking a dedicated Personal Assistant to manage a variety of tasks related to my personal affairs and real estate properties. The ideal candidate will have strong administrative skills, a keen attention to detail, and the ability to multi-task effectively. This position will require both autonomous work and close coordination with myself, and is a fantastic opportunity for those interested in real estate and property management.

Responsibilities:

Financial Record Keeping: You will be responsible for updating excel sheets with the previous month’s utility data at the start of each month. This will involve accessing various utility accounts (credentials will be provided).

Communication: You will generate and send SMS templates with updated utility numbers, as well as communicate with potential renters who message our listings.

Property Listings Management: You will be in charge of setting up Facebook profiles, creating Marketplace listings of our rooms, archiving them when not available, and making them live when they are. This includes sharing images of the homes, creating detailed descriptions for each room, and maintaining consistent and engaging communication with potential tenants.

Tour Coordination: You will need to understand the blueprint of our homes and eventually be able to give virtual tours. This includes discussing eligibility requirements with potential renters and coordinating the tour process.

Script Creation: You’ll be expected to create a script for communicating with potential tenants about available rooms, and provide a phone number for them to discuss details and setup tours over the phone.

Contractor Management: You will handle coordinating with contractors to address any issues tenants might encounter with their rental homes. This involves gathering multiple quotes for the same job to ensure cost-effectiveness and setting up appointments for the contractors to perform their tasks.

Property Research: During downtime, your tasks will involve running numbers on all our fourplexes and duplexes across various cities. You will be trained on how to do this, and expected to use the BiggerPockets calculator tool for calculations.

Requirements:

Previous experience in administrative roles, preferably within the real estate sector.
Proficient in Excel and familiar with financial record keeping.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail.
Able to multitask and prioritize effectively.
Familiarity with social media platforms, particularly Facebook Marketplace.
Experience dealing with contractors is a plus.
Willingness to learn about property management and real estate investment.
As my Personal Assistant, you’ll have the opportunity to learn and grow within the real estate industry while assisting with vital tasks.

IMPORTANT

To ensure that you understand the tasks involved in this role, please include the following in your application email:

The word “Phenomenal” at the start of your email.
A brief (2-3 sentences) description of a hypothetical property for a Facebook Marketplace listing.
The answer to this simple math problem: What is the sum of 12 and 8?

I look forward to receiving your application/email.