Personal/Executive Assistant

Fempowered is a dynamic platform dedicated to the empowerment and transformation of women and girls globally. We provide both empowerment services, and professional services for businesses that are making an impact in the world. Our mission is to inspire and support women to live intentionally, align their actions with their values and goals, and embrace resilience and possibilities At the heart of Fempowered, our core values of empowerment, resilience, intentional living, and alignment drive everything we do. Our efforts are fueled by a passion for impact, a commitment to innovation, and a deep belief in the limitless potential of every woman and girl we reach.

As the Personal/Executive Assistant at Fempowered, you will play a critical role in enhancing the founder’s productivity and increasing the company’s client base. This position is designed for a highly organized, proactive individual who excels in communication and client relations. You will be instrumental in implementing outreach strategies to secure new clients, while also supporting the founder with a variety of personal and professional tasks, allowing her to maximize her focus on strategic objectives and content creation.

If you are a driven, detail-oriented individual with a passion for helping others succeed and thrive in managing both professional and personal tasks, this role offers a unique opportunity to make a substantial impact. You will support the visionary goals of Fempowered while also contributing to its operational and strategic success. We invite you to apply if you are looking to join a mission-driven environment that values empowerment and growth.

Responsibilities:

Client Acquisition and Relationship Management:
– Execute the process for finding potential clients, using provided scripts to conduct cold outreach via emails and direct messages.
– Direct interested potential clients to book discovery calls, and follow up with potential clients to ensure engagement and to move conversations forward.
– Maintain our CRM database to track interactions with potential and existing clients, ensuring all communication is logged and followed up on.

Executive Support:
– Support the founder with managing her schedule, emails, and communications.
– Proactively ask questions to understand how to best support the founder’s needs and suggest improvements or advice on various business areas.
– Support with organization – lots of opportunity here!

Miscellaneous Research and Administrative Tasks:
– Conduct research on random requests as needed, both business and personal, providing summarized findings to support the founder in a big way!
– Manage random tasks that arise, with the goal of furthering effective time management and organizational systems.

Project Coordination:
– Assist with project management system and team members, ensuring that all elements are progressing towards deadlines.
– Follow up regularly on delegated tasks to ensure progress and completion.
– Attend occasional meetings alongside the founder when necessary, taking notes and providing summaries.

Required Skills:
– Strong Organizational Abilities: Exceptional ability to organize, prioritize, and manage multiple tasks simultaneously.
– Proactive Communication: Excellent communication skills, capable of conducting outreach and maintaining ongoing relations.
– Attention to Detail: Keen attention to detail with the ability to track and follow through on tasks and projects.
– Adaptability and Initiative: Ability to adapt to changing priorities and take initiative in a dynamic environment.
– Research Proficiency: Skilled in conducting thorough research and presenting information in a clear, concise manner.

Systems/Tools:
– Email and Communication Platforms: Proficient with email inbox and social media platforms.
– Whatsapp and Slack for communication
– ClickUp: Manage customer and potential client interactions in our CRM database to manage follow-up status.
– Project Management Tools: We use ClickUp to manage tasks and projects.
– Google Sheets and Docs and Canva for document creation, scheduling, and management.

Other details:
– Pay and hours are negotiable. There is a lot of room for growth and advancement!
– We also have performance reviews and pay bonuses (new hire, birthday)

We are looking for dynamic, proactive, and highly organized individuals to join our team at Fempowered. The ideal candidates for these roles are self-starters who thrive in a fast-paced environment, possess a strong sense of initiative, and are capable of managing multiple tasks efficiently without constant supervision. You should be a problem-solver who is resourceful in overcoming challenges and proactive in anticipating the needs of the project. Excellent communication skills are essential, as these roles involve interacting with a diverse range of team members and external partners. We value creativity, passion for empowerment, and a commitment to excellence. If you are someone who is motivated by making a significant impact and ready to drive success in a mission-driven organization, we would love to hear from you.

When you apply, please mention one of our core values mentioned in the job description, and a heartfelt response of why it resonates with you.