Personal Executive Assistant

Personal Executive Assistant

Castlewood Homes (Click to view) is a property investment and development company which is going through extensive growth. The company currently manages tenants across several homes and is a 100% virtual team which operates across the UK and Philippines.

The primary business model is to purchase large properties and convert them to luxury multi-let accommodation bringing them into the Private Rented Sector which are rented to professional working people. The properties are renovated to a hotel-like feel and our main ethos is to create high quality homes that we would want to live in ourselves. Our properties are purchased with the aid of our investment partners who reflect our values and mission. creating Homes where people want to live by giving excellent Value and Quality.

Our big picture vision is to own and manage 250 properties within the next 15 years and we are looking for a high energy team member to get us there.

Any new team member looking to join us would need to reflect our core values which are Inspirational, Trust, Quality and Fun. When you become part of the Castlewood Homes team you become a part of our Castlewood Homes’ family and you’ll be treated like one.

We’re looking for someone who is excited to be a part of a company who wants to make a difference, puts quality first, feel proud of their work and efforts, always pushes the boundaries and always looking to grow and improve.
We are looking for someone who is energetic, not afraid to ask questions and be able to use their initiative to create smoother processes.

Overview of Job Role:
The Property Personal Assistant will support the property owners in the day-to-day operations and diary management. This role requires a highly organised, detail-oriented, and proactive individual who can handle a variety of tasks, from administrative duties to diary organisation, ensuring the smooth functioning activities.

You will perform a variety of administrative tasks and support our company’s executive-level personnel. Your responsibilities include in depth calendar management, planning and booking travel arrangements, scheduling and coordinating both work related and personal appointments, and keeping the owners informed on all the above at all times in an accurate manner. You will act as the point of contact among all & clients and other external partners.

Your duties would include but not limited to:

Administrative Support:
Maintain and organise property files, records, and documents.
Prepare and manage correspondence, reports, and other documents related to property management.
management of calendars to Schedule and coordinate appointments, meetings, and property inspections.
Email organisation for owners and managers
Establishes office procedures, policies and operations.
Manages complex calendars, arranges for meetings, appointments and travel arrangements.

Financial Management:
Assist in managing property budgets and expenses.
Prepare and process invoices, rent payments, and other financial transactions.
Maintain accurate records of financial transactions and generate financial reports as needed.

Miscellaneous Tasks:
Run errands related to property management, such as purchasing supplies and delivering documents.
Assist with personal tasks for the property manager or owner as needed.

Marketing:
Be able to organise event details and marketing for sales on property networking events
Organise, research and purchase of promotional materials

Role requirements:
Bachelor’s degree in Business, Marketing, Hospitality, Communications or similar relevant field, preferred but not required.
Must have excellent quality internet connection that can accommodate calls on Zoom calls and online communication
Tech savvy with computers, internet search and phones.
Superb service-oriented mindset with Excellent communication, negotiation, and problem-solving skills.
Excellent English spoken, written skills to write emails, messages and make and receive calls
Outstanding organisational and time management skills.
High level of attention to detail while performing a variety of different administrative tasks as needed.
Ability to work independently and collaboratively within a team.
Ability to effectively prioritise and manage your time to address multiple responsibilities in a fast-paced, professional environment.

What we offer:
Minimum of 5-8 hours per day
Working day 9am to 5pm GMT (UK)
£3-3.5ph

How to apply:
If you are a creative, driven individual with a passion for social media marketing and generating leads, we encourage you to apply for this exciting opportunity.

Please email us a copy of your CV and a cover letter using the email address provided on the “Contact Us” page on our website. In the subject, please enter “ Lead Generation and Social Media Application”.