You’re more than an EA, you’re the maestro of operations, always behind the scenes making your exec look sharp. You’ve been waiting for a boss that APPRECIATES YOU, takes care of you, will listen to you, and provides you everything you need to do an amazing job!
This is the perfect partnership waiting to happen! We’re not just hiring; we’re investing in a long-term collaboration. *Bonus if you’ve worked alongside execs in M&A and/or real estate development *
If you shy away from commitment or fear a fast-paced, high-energy environment, this isn’t the opportunity for you. We’re excited to welcome a dedicated partner who loves accomplishing goals and shares our passion for excellence…. because it’s worth it over on this side of success!!
HOW TO APPLY:
1. Watch this: /BVIPea
2. Send us a quick screen-share explaining your experience and why you’re a good fit is a SURE WAY to get to land you an interview…we move fast here!!
3. Please proceed to the application form by following this link: /bEAApplicationForm
As part of our thorough selection process, we’ve designed a comprehensive application form to gather all the necessary information. Your completion of this form demonstrates your commitment and interest in the role.
VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.
!!!Please read the job post carefully. Any copy+paste applications will be thrown out.
SHOW us you read the application and want this job. We want someone excited to work with us just like we are excited to have you come onboard!
We take our hiring process very seriously as we consider our team members to be family. And we treat them that way!
AT FIRST, this position starts as a part-time 6-week trial period as we onboard and train you (paid!) then very quickly transitioning to a full-time role if:
1) You enjoy the position (your happiness matters!)
2) We are happy with the performance and execution.
A truly high performer who learns fast and strives for excellence is born in a person
BENEFITS OF ACCEPTING THIS JOB
–Holidays off (& and choice of special days off)
–Flexible Sick Leave
–Competitive pay (higher than your average VA job!)
–Opportunities to grow in the company
–Bonuses based on your performance and company performance
–Work with GOOD HUMAN
–Join an Awesome PH Community
REGULAR TASKS:
Managing and overseeing the three business verticals under GAC:
1. Company: Resources medical supply business
–Overseeing the manufacturing vertical, known as Resources, which encompasses property management, project management, operations, and HR.
–Ensuring B is informed about key discussions and takeaways from meetings, particularly focusing on essential tasks that require his attention.
2. Multi-Family Apartments:
— Coordinating meetings within the Multi-Family Apartments vertical, involving property management, project management, operations, and HR.
–Streamlining communication to provide B with the most critical information, allowing him to focus on strategic aspects rather than getting involved in day-to-day operations.
3. Hospitality:
–Managing projects within the Spark hospitality vertical, including acquisition plans and property improvement plans.
–Facilitating B’s informed involvement in key discussions, attending on B’s behalf and presenting meeting notes or summaries for his review.
–Ensuring B is briefed on the status of ongoing projects, focusing on major takeaways, potential action items, and any essential updates.
–Overseeing bi-weekly meetings related to Spark development, particularly for two significant projects in their early stages.
–Coordinating with B’s preferences, providing synthesized takeaways, and managing any necessary follow-ups or actions.
–Conducting a weekly briefing to update B on his schedule, upcoming commitments, and outstanding tasks, offering reminders for crucial activities like document signings or important meetings.
–Asset management role: B (2 meetings/week, notes)
–Coordinating conference meetings, investor meetings, etc.
–Leverage AI chatbot tools for efficient communication and task management.
TASK MANAGEMENT
–outlining B ahead of time, as things pop up so he can be Johnny on the spot.
–gatekeeper and point of contact
–Efficient Email and Communication Management:
–prioritize and organize B’s emails, particularly from key contacts like investors.
–ensure B does not miss critical communications
–represent B in various communications, mirroring his style and tone.
CALENDAR|SCHEDULE MANAGEMENT
–Regularly updating a comprehensive calendar for the week, month, year, facilitating strategic planning and follow-ups
–Manage investor meetup schedules
–Managing accommodations, leveraging “The Hotel” hotel owner discount portal
–Evaluating hotel options through the owner’s portal, considering factors like proximity and cost savings.
–Using critical thinking to determine whether B’s preferences align with available options, providing insights for decision-making.
–Coordinating with B to identify key individuals to follow up with for conference participation or event attendance.
–Handling conference registrations
–Ensuring calendar invites include all details, such as exact addresses to help B prep
–Coordinating with Amex for travel changes and ensuring B’s preferences, such as exit rows and flight status, are accommodated.
–Regularly validating and refining travel plans based on unique business travel programs.
PERSONAL TRIP COORDINATION
–Organizing/Coordinating family trips
–Coordinating with B’s wife and friends for trip planning and decision-making
–Creating comprehensive itineraries for personal trips
PLEASE APPLY if you possess the following skills and attributes:
–Proven experience in operations management or executive assistant roles, preferably in a multifaceted business environment.
–Strong background in complex travel and booking management, showcasing expertise in handling intricate travel arrangements.
–Excellent written and verbal communication skills with the ability to adapt the client’s voice and mirror writing tone in emails (perhaps using AI tools)
–Proficient in leveraging AI tools for effective communication.
–Possesses valuable client-facing experience, demonstrating a proven ability to navigate high-pressure situations confidently and ensuring a positive representation of the executive in meetings and collaborations with clients.
–Strong organizational skills with the ability to proactively outline tasks for executive review.
–Demonstrates proficiency in admin management software, utilizing technical skills to streamline administrative tasks and enhance executive productivity.
–Experience in efficiently managing tasks and requests in a dynamic environment.
–Proficient in email and calendar management.
–Strong critical thinking skills for evaluating options, making decisions, and providing insights.
–Demonstrated loyalty in previous roles, with a track record of commitment to long-term positions and not a frequent job hopper
–Adaptability to working in the US Eastern Time Zone.
–Demonstrated ability to handle confidential information with the utmost discretion.
–Bachelor’s degree in Business Administration, Management, or related field.
–BPO experience is a bonus
More About You:
–Thrives in Dynamic Environments: Excels in adapting to changing priorities and thrives in fast-paced, evolving work settings.
–Initiative and Proactivity: Takes the initiative to drive projects forward, exhibiting ambition and enthusiasm.
–Resourcefulness: Demonstrates creativity and determination, especially when navigating startup environments.
–Clear Communication: Communicates with clarity.
–Collaborative Approach: Works effectively with cross-functional teams.
–Effective Time Management: Prioritizes tasks and manages time efficiently to meet deadlines.
–Detail-oriented: Pays meticulous attention to detail, ensuring accuracy in all tasks.
–Thoughtful Decision-Making: Engages in thoughtful deliberation, making informed decisions while avoiding impulsive actions.
–Independence and Critical Thinking: Thinks independently, especially when facing undefined situations.
–Commitment to Growth: Commits to continuous personal and professional growth, showcasing increasing maturity over time.
–Ownership and Accountability: Take ownership of tasks and projects, driving them to successful completion.
–Adaptive Problem Solving: Embraces challenges fearlessly and excels in complex situations.
–Willingness to Seek Help: Demonstrates a willingness to seek assistance when necessary, fostering a collaborative and
–If you’ve read this far, please add the word tomato to your headline response or we will not accept your application
–Reliable Consistency: Demonstrates punctuality and maintains a strong commitment to a consistent presence.
–High Integrity: Takes responsibility for actions, showing accountability without making excuses.
REMINDER: VERY IMPORTANT NOTE: DO NOT REACH OUT TO CLIENTS VIA FACEBOOK, LINKEDIN, OR ANY OTHER SOURCE. THE SOCIAL MEDIA LINKS PROVIDED HERE ARE FOR YOUR REFERENCE ONLY. CLIENTS ARE NOT TO BE CONTACTED. ALL APPLICATIONS MUST GO THROUGH OUR TEAM, IN THIS APPLICATION SOURCE.
WATCH Highlight of our 2023 S2S Event: /S2S23Event
Ready to take the next step? If you believe you’re the perfect fit for this role and have thoroughly read or watched the job post, we’re thrilled to invite you to embark on this exciting journey with us.
As part of our meticulous selection process, we’ve crafted a comprehensive application form to gather essential information. Completing this form showcases your commitment and genuine interest in the role.
Please proceed to the application form by following this link: /bEAApplicationForm
See you very soon!
DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
APPLY FOR THIS JOB:
Company: Structure 2 Scale
Name: Gina Suzanne
Email: