Process and Filing System Specialist

This is a two-part position. You will provide administrative support to the CEO. You will help take on the tactical responsibilities of creating a manageable filing system. You will set up the business for success by creating and maintaining applicable organizational systems and processes and a robust filing system for the business as a whole. This position will create the needed efficiency in the business.

Responsibilities:
Process and Filing System Specialist:
Set the business up for success by:
– Creating and managing process and project management structure on ClickUp platform.
– Create and manage Filing system for the business
– Developing a system for managing all sensitive information by creating permission tiering for easy implementation of employee access to files
– Creating efficiency in filing
– Helping to coordinate on special needs with each departments project management or filing system.
– Attending calls with the CEO as needed and taking notes to ensure nothing is missed.
– Documenting business inefficiencies.
– Attending the weekly team meet and assist in project management task creation.
– Coordinating with other members of the team to ensure you have completed everything needed and provided clarity around how to use the systems you create.

Requirements:
– A stable internet connection.
– Has antivirus setup on their computer.
– Is fluent and can verbally communicate in English.
– Has experience using Slack to communicate
– Has experience with ClickUp project management.
– Has experience using G-Drive, Microsoft 365, and One Drive
– Have high-level communication skills (written and verbal).
– Love calendars, lists, and checking off tasks.
– Are able to use discretion and confidentiality.
– Love of organization, systems, process-driven, and supporting a 7-figure business to achieve better efficiency.
– Must be dependable, show up on time during set hours, communicate any changes in schedule in real-time.
– Are efficient and fast-paced.
– Bring personal responsibility, high standards, compassion, and love to your work and our family.
– Have the ability to set goals and prioritize.
– Have highly developed self-awareness.
– Are helpful and supportive.
– Are a problem solver.
– Desire to learn
– Personable and professional

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