Programs Administrator – Australian Educational Travel Company

COMPANY DESCRIPTION

Students Explore Australia Pty Ltd is on a mission to connect young people with nature, to improve the wellbeing of the next generations. We predominantly achieve this through delivering school camps to Primary and High Schools across Australia, as well as Study Tours to international student groups across (mainly) Asia. We have been in operation for 8 years and have a reputation for being a leader in engaging international students with outdoor programs, and more recently engaging Australian local students in outdoor programs.
Students Explore Australia falls between the tourism and education industries, and operates alongside our sister brand – Aussie Journeys.

Our core values are:
1. We strive for good vibes everyday.
2. We are hungry to achieve our personal bests
3. We are highly organised and disciplined
4. We are adaptable to change
5. We are optimists, with can-do attitudes

ROLE DESCRIPTION

In this role, you will be a powerhouse administrator that enables our programs to be executed smoothly. This directly impacts how many students we can connect with nature, and the quality of those connections. The role can be summed up into 3 major components:
– Providing administrative assistance to help delivery of our Study Tour Programs (40%)
– Providing administrative assistance to help delivery of our School Camp Programs (40%)
– Business-specific administration that ensures the continual running of the company (20%)

All training will be provided, and specific tasks will include things such as:

– Creating program delivery timelines and participant registrations forms on Microsoft Excel
– Liaising with third-party providers such as accommodations and activity providers to book their services and check availability.
– Communicating with internal staff to help allocate them to programs
– Creating the timings for itineraries using google maps, for camps and study tour programs
– Adding third party provider information to our growing database – using Ontraport CRM
– Working with Asana project management software to collaborate with team members on program-specific tasks
– Making sure our google drive folders are organised and have the right information in them.
– Allocating receipts to the correct accounts in Xero accounting software
– Helping to document and organise operating procedures (usually with screen recordings)
– Participating in weekly team meetings and create reports

The Ideal Candidate will be:

– Extremely organised – almost obsessively organised
– An experienced administrator, preferably with an Australian company
– Proficient in the Microsoft Office suite of programs and G-Suite Programs
– A highly skilled communicator in email
– Process orientated, and a systematic thinker
– A rigorous advocate for our core values
– Highly detail oriented, with an eye for finding small errors

Other Requirements:

– Stable internet connection with a minimum standard of 20 mbps download / 5 mbps upload
– Life-long learner with a thirst for knowledge
– Ability to understand complex business processes and requirements
– Ability to work autonomously and collaboratively as part of a team
– Knowledge about travel or education preferred but not necessary

The role is permanent fulltime, however for the right candidate we are flexible to accommodate 4 days per week if you prefer, or work with you around specific work requirements you may have. Our office is located in Everard Park, South Australia 5035, and we work in the Adelaide time zone, which is 6:30am – 3:00pm in the Philippines. We welcome applicants who prefer to work from home, office or a combination of both.

WHY WORK WITH US:

– Salary (paid twice a month): Php 40,000 – Php 60,000 (depending on qualifications and experience)
– 13th-month Pay
– Monthly Contributions to SSS, PhilHealth and Pag-IBIG
– 20 Annual Leave Credits
– Holidays
– Training and other career development opportunities
– Stable and growing company
– Long-term/full-time job opportunity
– Birthday, Christmas and Work Anniversary Gifts

HOW TO APPLY:

This opportunity is not for you, if you do not meet the above-mentioned job requirements. However, if you believe you are the powerhouse administrator that our students deserve, then please send us the 2 following things:
1. link of your updated resume (both in MS Word and PDF formats) and make your pitch in your resume headline!

2. A link to a two-minute video you have created, showing/demonstrating to us the step-by-step process of how to create an email OR a step by step process of something you are passionate about!
You will only be contacted if you have met the above requirements and included both your resume and video.