Project Admin

Purpose

Organize, facilitate, and document projects in a timely manner, aiding target profitability and billable work production goals. Construction has become litigious and what is not documented did not happen. This position is all about documentation.

Responsibilities:

Works closely with and reports to the Project Manager
Handles communications on the project level with field crew, management and customers
Sets job schedule, monitors and summarizes the progress of the project using Project Manager’s supplied information
Prepares reports for upper management regarding the status of the project
Assist PM with note taking, phone calls and scheduling as necessary to facilitate their movement from site to site.
Create job scopes, locations, and processes in Salesforce based on quotes
Manage and document changes to the project scope, project schedule, and project costs
Monitor and track scope progress on each project
Ensure that all projects are delivered on-time, per contracted scope, and within budget
Order specialty materials or large quantities of standard materials for all projects.
Document all communications in writing
Request, create, send and maintain comprehensive project documentation (Submittals, Warranties and all other project required documentation)
Document and issue change orders as necessary
Coordinate Job Handoff meetings with Sales
Perform risk management to minimize project risks
Use and continually develop leadership skills
Attend conferences and training as required to maintain proficiency
Perform other related duties as assigned
Remove obstacles and put out fires

Requirements and Skills:

At least 2 years of commercial construction subcontractor experience
Experience with AIA and progress billing
Commercial digital takeoff experience
Experience in project management and documentation
Experience in coordinating with multiple teams
Computer proficiency in CRM/online management tools (experience with Salesforce is preferred)
Ability to read and interpret company financials
Efficiency in resource (people and equipment) allocation
Ability to read architectural plans and technical specifications
Experience in working with contracted scopes and identifying potential change orders
Fluency in English and Spanish is preferred
Experience with ClickUp, Slack, Salesforce, and Gsuite are preferred
Willing to work US day-shift (approx. 8:00 a.m. to 5:00 p.m. EST)
Fluency in English and Spanish is preferred

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To prioritize your application, please answer this link to continue your application process : Click to view/36013261/f/12b16d-12058/I3AS4XZELGL9B6JEVG

Applicants that message/email directly will not be entertained.

Please be informed that we will only contact the shortlisted.

Thank you and looking forward to meeting you!