Project Assistant / Assistant Project Manager

Project Assistant / Assistant Project Manager
Job Level
L1 – Entry Level; or L2 – 1 to 2 years of experience

Reporting To
Project and Operations Management

About Digital Flo
Digital Flo is a cutting-edge technology firm specializing in AI-driven marketing solutions designed to transform the way businesses engage with their customers. Founded in 2022, we leverage the power of artificial intelligence to streamline processes, enhance lead generation, and optimize customer interactions, enabling businesses to thrive in a digital-first world.

DUTIES & RESPONSIBILITIES
Digital Flo is seeking an enthusiastic and detail-oriented Project Assistant / Assistant Project Manager to join our dynamic team. This role is crucial in managing various tasks to support the project manager by coordinating activities, managing timelines, and ensuring effective communication among all stakeholders. This also typically involves ensuring team members can collaborate, work efficiently, and have the necessary tools to meet upcoming deadlines. The ideal candidate will be highly organized, proactive, willing to be trained, and passionate about technology and marketing.
Key Responsibilities
Project Coordination: Assist in creating and maintaining project plans that cover timelines, milestones, and deliverables. Coordinate project activities, resources, and information. Ensure all projects are delivered on time, within scope, and budget.
Communication and Collaboration: Facilitate effective communication among project team members and stakeholders. Following up on the progress of action items and other tasks, and reporting to the project manager. Supporting team members in completing their tasks to ensure they meet milestones.
Documentation and Reporting: Prepare and maintain comprehensive project documentation, including meeting minutes, progress reports, and risk/issue reports. Track and document changes in project scope and schedule. Using project management software to maintain charters, task, and process workflows.
Resource Management: Monitor resource utilization and adjust allocations as necessary to meet project objectives and targets.
Risk and Issue Management: Identify and assess project risks and issues, escalate and assist Project Manager in resolution.
Quality Assurance: Support in upholding quality control standards and measures. Ensure deliverables meet the required quality standards and client expectations.
Process Improvements: Seeking opportunities for process improvements and making recommendations.
Administrative: Providing administrative support to project managers when necessary.

QUALIFICATIONS
Bachelor’s degree in Business, Marketing, Project Management, Information Technology, or a related field.
0-2 years of experience in project coordination or project management, preferably within a technology or marketing environment.
Strong organization and multitasking skills, with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills, with a keen eye for detail.
Familiarity with project management software and tools, such as ClickUp, Trello, Asana, or similar.
Basic understanding of AI and marketing technologies is a plus.
Strong problem-solving skills, with a proactive approach to identifying and addressing project challenges.
Strong interpersonal skills, with the ability to build and maintain positive working relationships with team members and stakeholders.

WHAT WE OFFER
Competitive salary and benefits
Full remote work arrangement
Opportunity to work with cutting-edge AI technologies in a fast-paced and innovative environment.
Collaborative and supportive work culture that encourages professional growth and development.
Opportunities for career advancement within a growing company.
Access to ongoing training and development resources to enhance your skills and knowledge.