Project-Based Project Manager/Executive Assistant

We are seeking a highly organized and proactive Project Manager/Executive Assistant to support a busy Doctor and Entrepreneur in managing his tasks. The ideal candidate will have experience in project management and executive support, with a talent for organization, communication, and multitasking. This role involves organizing multiple projects and task management platforms, and ensuring that both daily tasks and long-term goals are tracked and achieved.

Please note that this is a project-based position starting with 2 hours per day for 1 month. There is potential to increase hours and/or transition into a long-term part-time or full-time position.

Key Responsibilities:

Task and Project Management:
Consolidate and manage the Doctor’s tasks from various platforms (e.g., Asana, Todoist).
Develop and maintain a centralized system for tracking all tasks and projects.
Monitor task progress and ensure deadlines are met.

Daily and Long-Term Planning:
Assist in organizing daily schedules and appointments.
Help set and track long-term goals and milestones.
Provide reminders and ensure all commitments are met.

Documentation and Reporting:
Maintain detailed records of all tasks, projects, and communications.
Prepare regular status reports and updates for review.
Create and maintain an organized digital filing system.

Problem Solving and Support:
Anticipate the Doctor’s needs and proactively address potential issues.
Provide administrative support, including email management, appointment scheduling, and travel arrangements.
Handle miscellaneous tasks to ensure the Doctor’s day-to-day operations run smoothly.

Qualifications:
Proven experience as a Project Manager, Executive Assistant, or in a similar role
Proficiency in project management and task management platforms (e.g., Asana, Todoist, Click to view)
Strong organizational and multitasking skills
Excellent communication skills, both written and verbal
Ability to work independently and take initiative
High level of discretion and confidentiality
Attention to detail and problem-solving skills
Ability to adapt to changing priorities and work under pressure

Preferred Qualifications:
Experience working with healthcare professionals
Knowledge of chiropractic practice management