Project Coordinator

• Do you have at least two years of work experience in a project coordinator role?
• Would you like to contribute to the global expansion of a small but rapidly growing business with clients in more than 60 countries?
• Are you proactive and detail-oriented?
• Permanent, fully remote position with flexible working hours

About us

In 2018 the three co-founders discovered a common interest in mentoring the next generation of leaders in cyber security. Their mission became apparent when they recognized a ‘missing link’, that the skills gap at senior executive level for cyber security professionals wasn’t being addressed at scale.

Since then, the institute has rapidly expanded well beyond the shores of Australia, to build a strong footprint across Asia and Middle East, and now has over 5000 members from over 60+ countries around the globe, from some of the most iconic brands

The Cyber Leadership Institute (CLI) provides premium leadership training and coaching programs, empowering cyber security professionals and business executives with key executive and leadership skills to accelerate their careers and earning potential.

Our premium training programs are underpinned by individual and enterprise membership of the Cyber Leadership Hub, a collaboration platform and “one-stop-shop” for not only high-quality training courses, but also executive ready resources, such as playbooks, toolkits, guides, and other career enablers.

For more details, visit our website: Click to view/

About the role

The Project Coordinator will play a pivotal role in ensuring the smooth execution of various projects within the organization. This position requires a unique blend of project management discipline and technical acumen to support the Operations Manager and team effectively.

About you

The successful applicant will have 1-2 years of experience in project coordination, or a similar role.

In particular, you will have:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Ability to work independently and as part of a team.
• Basic understanding of technical concepts and the ability to learn new technical platform software tools quickly.

Responsibilities:

1. Project Support:
a. Maintain project documentation, including project plans, timelines, and progress reports.
b. Manage communication channels, ensuring timely dissemination of project updates and important information.
c. Track action items and follow up with team members to ensure timely completion of tasks.
d. Maintain accurate records of project activities, including meeting minutes, action items, and project documentation.
e. Assist in generating reports and dashboards to provide project status updates and insights to the directors as needed.
f. Collaborate with the team to develop visual assets (e.g., images, videos, infographics) for social media posts, maintaining brand consistency and messaging coherence.
g. Some assistance in scheduling webinars and events.

2. Technical Assistance:
a. Collaborate with other team members to gather requirements and facilitate the implementation of project deliverables.
b. Provide technical support to project teams, troubleshooting issues and ensuring smooth operation of technical systems or tools.
c. Create and edit videos to showcase project highlights, interviews, or promotional content using video editing such as Filmora or similar tools.
d. Assist in the configuration and maintenance of project management software or other technical platforms used for project tracking and collaboration.
e. Conduct quality assurance checks on project deliverables to ensure they meet established standards and requirements.
f. Assist in the identification and resolution of issues or discrepancies, working closely with Operations Manager and team members to address any concerns.

Qualifications:

• Qualification in Information Technology, or related field.
• Must have experience with WordPress content management system (CMS), including the ability to create and edit landing pages, integrating lead generation forms, manage plugins, and perform basic website maintenance tasks.
• Some knowledge of search engine optimization (SEO) best practices and how to implement them within the WordPress environment.
• Experience with customer relationship management (CRM) software is a must, ideally with Active Campaign
• Experience with automation tools to streamline repetitive tasks and improve efficiency, preferably Zapier.
• Ability to identify opportunities for automation within project management processes and implement solutions to optimize productivity and reduce manual effort.
• Experience with data analysis and reporting tools such as Microsoft Excel or Google Sheets.
• Proficiency in project management tools such as Jira or Click to view.
• Experience using collaboration and communication tools such as Microsoft Teams, Slack, or Zoom.
• Proficiency in converting content into various formats (e.g., video, podcast, blogs, etc.) to enhance communication and engagement with target audiences