Project Coordinator/Administrative Assistant

Project Coordinator/Administrative Assistant

I am looking for a full-time project coordinator/administrative assistant to provide me with administrative and project coordination support. This is not a flex job–you will begin working 40 hours per week from 8 am – 5 pm Pacific Standard Time (US) 5 days per week (Monday – Friday). Within 60 days, if you do well you will get a raise.

You must have great attention to detail and make minimal mistakes. I need you to be proactive, an independent thinker, and always look to see where you can provide more value to me and the projects we work on.

Below is a general overview of the responsibilities and tasks you can expect in this role. There will be more, but consider this a preview of the role.

Responsibilities

Email/Calendar/Meetings Management
– You will manage my business and personal calendars (e.g. schedule meetings and send calendar invites on my behalf).
– You will check and respond to emails on my behalf as necessary.
– You will type up and distribute meeting minutes.

Project Coordination
– You will provide project support to a wide portfolio of initiatives.
– You will draft project plans and update project trackers.
– You will draft and update project status updates and send them to project stakeholders.

Lead Generation
– You will source contracts that meet the provided project and client criteria
– You will apply to contracts via portals as directed
– You will create and track status of all contract leads in a project tracker using Trello

NOTE: Must reply with the phrase “your project coordinator” to be considered for hire. If you do not include this phrase, your application will not be considered and will be deleted.

Skills and Qualifications

– Fluent/Native-level written and spoken English
– Proven capabilities in project management (must be highly organized and detailed oriented).
– Self-drive learner–you are happy to research how to do things you don’t know to accomplish tasks.
– Highly proficient in productivity software like Microsoft Office (PowerPoint, Outlook, Word, Excel) or Gsuite (Docs, Sheets, Slides, Gmail).
– Experience using project management software (SmartSheet, Trello, MS Project, etc.).
– 50 wpm typing speed