Project Coordinator & Bookkeeper

Company Overview:
Off Leash Construction is a forward-thinking construction management company based in Indianapolis, dedicated to delivering exceptional service and results in the real estate sector. We specialize in property improvement projects, managing a diverse portfolio of rental properties, and ensuring top-notch client satisfaction. Our commitment to excellence extends to our team members, whom we support in their professional growth and development.
Job Summary:
We are seeking a highly organized and detail-oriented Project Coordinator & Bookkeeper to join our remote team. This role is pivotal in coordinating project schedules, managing financial transactions, and ensuring smooth communication channels within the company and with our clients. The ideal candidate will be a versatile professional capable of handling a wide range of tasks from project management to accounting responsibilities, delivering results with precision and efficiency.
Key Responsibilities:
Coordinate project schedules, track milestones, and develop detailed project plans for property improvement initiatives.
Take comprehensive notes during meetings, summarizing key points and outlining follow-up actions.
Assist in preparing bids and proposals, ensuring thoroughness and accuracy.
Facilitate professional and friendly communication with customers through various channels including calls, emails, and chats.
Handle inquiries from AirBNB guests, ensuring a satisfactory resolution to their queries and concerns.
Coordinate access for maintenance clients and schedule appointments with service providers, optimizing operational efficiency.
Manage financial transactions including the review, processing, and compilation of accounting documents for completeness, accuracy, and compliance.
Track receivables, generate financial notices, and process payments across multiple platforms.
Maintain and organize accounting records, ensuring a systematic filing of documents.
Monitor company and property expenses, contributing to effective financial management.
Conduct monthly reconciliations and weekly quality control checks on financial transactions.
Support colleagues with administrative duties, fostering a collaborative team environment.
Application Test:
To confirm your attention to detail and ensure you have read our job description thoroughly, please include the answer to the following question at the very top of your cover letter:
“What software proficiency is required for this role, and how does your experience with these tools prepare you for the responsibilities outlined?”
Failure to include this information will result in your application not being considered.
Qualifications:
Proven experience in bookkeeping or a similar financial role.
Proficiency in QuickBooks, Excel/Spreadsheets, GSuite, and other relevant software.
Strong verbal and written communication skills, with an emphasis on clarity and professionalism.
A high degree of accuracy and attention to detail.
Exceptional organizational skills, with the ability to manage multiple tasks simultaneously.
Team-oriented mindset, with the ability to follow directions from management and collaborate effectively.
Competent computer and data entry skills.
Access to a reliable high-speed internet connection.
Commitment to a 40-hour workweek, with specific days to be determined.
We look forward to welcoming a dedicated Project Coordinator & Bookkeeper to our team, someone who shares our passion for excellence in the real estate construction sector.