Project Manager/Administrative Support for Realty Professional

Position Overview:
We are seeking an organized and proactive Project Manager/Administrative Support professional to support our client who is a real estate professional. This role will play a crucial part in the successful execution of various projects, as well as providing essential administrative assistance to the business owner. The ideal candidate should possess a keen eye for detail, excellent communication skills, and the ability to manage multiple tasks efficiently. If you are a self-motivated individual with a passion for project management and administrative tasks, we encourage you to apply.
Key Responsibilities:
Project Management:
? Oversee and manage projects, including but not limited to social media content management, event planning, property and investment listings and vendor coordination.
? Oversees customer relationship management for all clients and identifies best practices to maintain healthy and productive business relationships with prospects, past and current customers.
? Collaborate with internal and external stakeholders to ensure project goals are met on time and within budget.
? Coordinate with vendors such as web designers, marketing agencies, and social media contractors to ensure seamless project execution.
? Organize and facilitate meetings, ensuring all necessary materials and resources are prepared and distributed.
Administrative Support:
? Provide comprehensive administrative assistance to the business owner, ensuring smooth day-to-day operations.
? Manage the business owner’s calendar, schedule appointments, and coordinate meetings, ensuring optimal time management using tools such as Calendly and Google Calendar.
? Handle emails, calls, and other communications in a professional and timely manner, prioritizing urgent matters.
? Conduct industry-specific research using best practices resources and technologies that result in accurate findings.
? Assists business owner with preparing presentations and other materials for educational purposes.
? Assist with travel coordination, including booking flights, accommodations, and transportation as required.
Requirements:
? Bachelor’s degree in Business Administration, Project Management, or related field experience preferred.
? Proven experience in project management, preferably in a diverse and fast-paced environment.
? Strong organizational skills with the ability to manage multiple tasks simultaneously.
? Excellent written and verbal communication skills.
? Proficiency in using project management tools and software.
? High level of proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
? Ability to use and learn new systems including Follow Up Boss, Mojo, Go High Level, Bright MLS, Google Sheets and Google Slides
? Proficiency is using AI-tools and resources
? Proficiency and familiarity with social media mediums including YouTube, TikTok, Facebook and Instagram
? Analytical ability to analyze real estate deals that will result in profitability; or possess the willingness to learn
? Ability to adapt to changing priorities and work under pressure to meet deadlines.
? Prior experience in administrative support roles is a plus.
Include in the subject the word “purple” as a confirmation you’ve read everything.
Working Hours and Compensation:
? Monday to Friday, 9:00AM to 2:00 PM (EST working hours).
? Flexibility to respond to emergencies if requires during evening hours between 4:00PM and 6:00PM EST.
? Available twice per month for evening webinars from 7:00PM-8:30PM.
? Monthly compensation in the range of $650 to $900, commensurate with experience and qualifications.
? Opportunity for growth and advancement within the organization.
If you are a motivated individual who excels in project management and administrative support, and you’re looking to join a dynamic team, we invite you to submit your application.
Please include your resume, cover letter, and any relevant work samples that showcase your skills and experiences. We look forward to reviewing your application and exploring the potential of having you as a valuable member of our team.
Please send your CV to Click to view. If you have a portfolio related to your experience, it’ll be a plus.