Project Manager / Executive Assistant

Job Title: Project Manager – Work From Home (Full-time)

We are looking for a highly motivated and experienced Project Manager/ Executive Assistant to join our team. As a Project Manager / Executive Assistant, you will oversee and execute various projects, working full-time from the comfort of your home. We encourage you to apply if you have a background as an Executive Assistant, Project Manager, or in a supervisory role in any industry and possess strong project management skills.

Role Outline

I. Project Management and System Updates

– Implement and manage the Project Management System discussed, ensuring all project details are accurately entered and updated.
– Utilize ClickUp to organize and monitor the entire project lifecycle.
– Maintain a schedule of important dates and milestones and regularly update project statuses.
– Populate ClickUp with posting dates, contract briefs, and other relevant project-related information.

II. Invoicing and Brand Deal Management

– Handle all invoicing tasks, including creating and sending invoices for brand deals to respective brands.
– Follow up with brands to ensure timely payments and resolve invoicing-related queries.

III. Personal CRM Management

– Input and regularly update the Personal CRM based on email interactions and other communication.
– Ensure that relevant contact information and details are accurately recorded.

IV. Email Coordination

– Manage email correspondence efficiently, including sending brand inquiries, outreach emails, and responding to emails in your inbox.
– Craft responses based on provided templates, adapting them depending on the context and interaction.

V. Calendar Management and Coordination

– Take charge of scheduling and coordinating calls, meetings, podcast appearances, and social media postings for the podcast.
– Keep the calendar organized, avoiding scheduling conflicts and ensuring a smooth activities flow.

VI. Systems Enhancement and Automation

– Identify opportunities to streamline processes and introduce new systems that improve efficiency.
– Explore and implement a Client On-Boarding System to handle invoice fulfillment and contract management effectively.
– Recommend and integrate plugins and tools to automate tasks and enhance productivity.

VII. Market Research Support

– Assist in market research activities, such as compiling lists of business podcasts or LA-based influencers based on specified demographics and brand niches.
– Provide insights and suggestions to enhance the market research process.

VIII. Organizing Inbox

– Organize your inbox by creating designated folder systems that make locating and managing different types of emails easier.
– Ensure that important emails are sorted and accessible for reference.

IX. Miscellaneous Tasks

– Handle any other tasks and responsibilities assigned by the client to support their overall workflow and productivity.

This is an exciting opportunity to be part of a dynamic and innovative team that values your skills and expertise. We offer competitive compensation and a flexible work environment that promotes work-life balance.

Please apply through this link: Click to view/widget/form/nzanU66sIRkd8yzlBZ4L

Job Type: Work From Home (Full-time)
Salary: TBD

Take the lead in driving successful projects from the comfort of your home. Join us as a Project Manager and make an impact in our organization! We look forward to receiving your application.