Project Manager/Executive Assistant (Marketing Agency Projects)

Job Description:

Phase Multimedia is seeking a skilled and experienced Project Manager/Executive Assistant to join our team, specializing in software development project management. This position will involve overseeing website development projects, advertising campaign management, and coordinating various tasks to ensure timely project delivery and client satisfaction. The ideal candidate will have a minimum of one year of experience working with marketing agencies and a proven track record of successfully managing software development projects.

Responsibilities:

1. Manage end-to-end software development projects, from initiation to closure, ensuring adherence to project scope, budget, and timeline constraints.
2. Collaborate with clients, stakeholders, and cross-functional teams to define project requirements, objectives, and deliverables for software development initiatives.
3. Develop and maintain comprehensive project plans, timelines, and budgets, and monitor progress against key milestones and performance metrics.
4. Coordinate with internal and external resources, including developers, designers, QA testers, and third-party vendors, to allocate tasks, track progress, and resolve issues.
5. Conduct regular project status meetings, communicate updates, and address any concerns or obstacles to ensure project alignment and transparency.
6. Manage project risks and issues effectively, implementing mitigation strategies and contingency plans as needed to minimize project disruptions and delays.
7. Track project expenses, monitor project budget utilization, and ensure accurate invoicing and billing processes in collaboration with the finance team.
8. Facilitate client meetings, presentations, and stakeholder engagements, soliciting feedback and requirements to drive project success and customer satisfaction.
9. Ensure compliance with project management methodologies, industry standards, and best practices for software development project management, including Agile, Scrum, or Waterfall.
10. Provide leadership, guidance, and mentorship to project team members, fostering a collaborative and high-performance work environment.
11. Serve as the primary point of contact for clients, addressing inquiries, managing expectations, and maintaining positive client relationships throughout the project lifecycle.
12. Conduct post-project reviews and lessons learned sessions to identify opportunities for process improvements, knowledge sharing, and professional development.

Requirements:

1. Minimum of one year of experience in project management, preferably in software development or digital marketing agencies.
2. Proven track record of successfully managing software development projects, including web development, mobile app development, or custom software solutions.
3. Strong understanding of project management methodologies, tools, and techniques, with proficiency in project management software such as Asana, Trello, or Jira.
4. Excellent communication, negotiation, and conflict resolution skills, with the ability to engage with clients, team members, and stakeholders effectively.
5. Demonstrated leadership abilities, with a proactive and results-oriented approach to problem-solving and decision-making.
6. Bachelor’s degree in Project Management, Business Administration, Computer Science, or a related field is preferred.
7. Certification in project management (PMP, CAPM, PRINCE2, Agile) is a plus.
8. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools such as Google Workspace.
9. Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
10. Flexibility to adapt to changing project requirements, client preferences, and industry trends.
11. Previous experience in executive assistance or administrative support roles is an advantage.
12. Portfolio showcasing previous software development projects and project management experience is required.

If you are a motivated and results-driven professional with a passion for software development project management and a desire to excel in a dynamic and collaborative environment, we encourage you to apply with your resume and a cover letter detailing your relevant experience and accomplishments. This is an excellent opportunity to contribute to innovative projects and drive business success through effective project management practices. We offer competitive compensation, professional development opportunities, and a supportive team culture. We look forward to reviewing your application and welcoming you to our team at Phase Multimedia.