Join the Techvestor team as a key part of our finance department. You’ll be responsible for ensuring our financial operations run smoothly, from maintaining records and checking to make sure tax, insurance and mortgage payments are made to provide info about our assets to our investors. Your role will be pivotal in ensuring our properties are managed efficiently and our investors are kept informed.
Position Overview
This is different from a property manager.
Hours are 8 AM to 4 PM Pacific (11 PM or 12 AM Philippine Time)
Candidate Requirements
? Data entry and management
? Able to efficiently communicate with vendors/point of contacts
? Able to create and maintain processes
? Need to be tech savvy and a problem solver
? Detail-oriented
? Organized
? Takes initiative/self-motivated
? Able to prioritize and handle multiple tasks at once
? Extremely responsive
Candidate Nice-to-Haves
? Intermediate-level Google Sheet knowledge
Platforms to be Used
? Ramp
? Excel/Google Sheets
? Dropbox
? InvestNext
? Confluence/Jira
? Slack
? HelloSign
? Avalara
? DialPad/OpenPhone
Job Description
Overview
? Saving property documents and pictures to the correct folders in Dropbox
? Uploading photos and maintaining info for property pages on our investor portal
? Sending documents/contracts and inputting data into Google Sheets
? Setting up properties for sales/occupancy taxes with Avalara and uploading monthly property revenue reports
? Calling about account concerns, discrepancies in billing, and other concerns
? Assistance with record maintenance
? Coordinating with Ops with license-related topics
Saving property documents and pictures to the correct folders in Dropbox
? We have very important files that come in before, during, and after we close on a property. Part of this job will be to save these files to the correct folders in Dropbox so that our team can access them later.
? Photos need to be saved from each of our properties’ Zillow/Redfin/ webpages before we close on the property. There will also be progress photos and photos of the finished properties once we launch them as short-term rentals that will need to be saved as well.
Uploading photos and maintaining info for property pages on our investor portal
? We have an investor portal through InvestNext we maintain for our investors. Part of this job’s responsibilities will be to maintain the “Assets” section of the portal. This section should be kept up to date with relevant progress photos, summaries, high-level info, and links to the Airbnb listing for each property.
Sending documents/contracts and inputting data into Google Sheets based on responses
? We have contracts, licenses, and documents for our properties that need to be saved and properly tracked on our end. It is extremely important that this information is accurate, up to date and recorded.
? It is extremely important that this information is entered correctly as we depend on it to report and file our taxes and make sure that our rentals are able to run operations smoothly.
Setting up properties for sales/occupancy taxes with Avalara and uploading monthly property revenue reports
? Before each of our properties goes live as a short-term rental, we need to sign it up with Avalara’s Lodge Tax division so they can report our revenue numbers on a monthly basis and make sure any taxes not remitted directly by Airbnb/VRBO are paid.
? Monthly revenue reports that show taxes already remitted from each of our properties need to be uploaded to Avalara’s website each month so they can file taxes on our behalf accordingly.
? When setting up new properties on Avalara’s website, we may be required to register our business in new states in order to file taxes. This position would be expected to assist in registering the business in new states when applicable.
Calling about discrepancies in billing and other concerns
? On occasion, a mortgage payment and/or insurance payment may have been made, but not credited to our account. You will be tasked with calling the appropriate vendor and resolving the issue at hand.
Assistance with record maintenance
? Needs to be able to call vendors and get necessary information to keep business records up to date.
? Need to coordinate with operations to make sure we have license copies for permitting purposes
? Needs to organize and save all records of payments for insurance and mortgages
How to Apply
? If this position seems like a fit to you, please email Demi, at and let her know why you are a good fit for this position and attach your resume. Please title the subject line of your email as “I LOVE INFO MANAGEMENT” so that she knows you have read this entire job description
APPLY FOR THIS JOB:
Company: Virtual Work World
Name: Demi
Email: