Property Management Accounting Officer

Ingenious Asset Group, Inc., is a property management firm based in Encino and is seeking an experienced Accounting Manager to join its virtual workforce. Ingenious Asset Group Inc. manages single-family homes, apartment buildings and commercial properties throughout Los Angeles. Feel free to check out our website at Click to view.

This is NOT an entry-level position.

APPLICANTS WITHOUT A MINIMUM OF 2 YEARS OF ACCOUNTING EXPERIENCE WORKING FOR A PROPERTY MANAGEMENT COMPANY IN THE US WILL NOT BE CONSIDERED.

RESPONSIBILITIES:
• Banking & Cash Management – supervise & assist with monitoring property cash balances, bank fees/charges, establish new bank accounts and making bank deposits.
• General Ledger – monitor the accuracy recording property and corporate transactions to multiple entity general ledgers.
• Real Estate Property Tax and Business Tax – monitor schedules of real estate property taxes and business taxes. Submitting new business license applications and handling renewals.
• Insurance Schedules – monitor schedule of property insurance its expirations & renewals and process cancellation as needed.
• Mortgages – Monitoring of mortgage payments are made on time. Should be able to create online account & set up ACH drafts as needed.
• Monthly Reporting/Financial Statements/Owner packets – Assist with preparing monthly reporting for properties and with monthly budget variance analysis.
• Property Budgets – Assist with preparing annual and interim property budgets.
• Year End Tax Preparation & Audits – monitor annual audits and entity tax return preparation. Providing end-of-year client property financials for tax preparation and responding to all tax preparer/CPA questions.
• Monthly Property Management & Other fees – monitor posting & verifying all PM fees and other fees such as postage, software, tenant fees, application fees, Lease processing, late fees, NSF etc.
• Compliance Reporting – assist with preparation of quarterly/annual lender compliance reporting requirements
• LLC Vouchers & Submitting Payments – Requesting from owners and submitting payments (Annually)
• Annual Owner’s & Vendors 1099 – Processing & Issuing of 1099 in the PM software, IRS and other platforms.
• Bank Reconciliations – supervise & assist with performing monthly bank statement reconciliations and record bank fees & interest income as needed.
• Accounts Payable – oversee the recording of property & corporate invoices and ensuring bills are paid on time per company policies. This includes property expenses such as, mortgages, insurance, vendor services invoices, utilities invoices, city invoices (permits, inspections, business taxes, etc.), bank fees etc.
• Accounts Receivable – monitor cash collections and collections of rents and other income such as laundry revenues, refunds etc. Making sure all receivables (ACH, ECP, Cashiers/Personal checks and money orders) are recorded and deposited to correct property accounts.
• Rent Collections – monitor the application of tenant rent collections to respective properties and record rent collections when received.
• Tenant Ledgers – Monitor tenant accounts for overages/shortages and past due amounts.
• Security Deposit & Move-out Refund – review & monitor move-out charges are entered correctly for final accounting and disbursements of security deposit refund.
• Credit Card Schedule & Reconciliations – Monitor & track company credit card purchases of materials, supplies, utility payments, services, and other expenses. Ensure the purchases are recorded as payables on the property books which will eventually be reimbursed to the company.
• Rent Registry (RSO/SCEP) – monitor annual registration and payments of RSO/SCEP bills.
• CAM Reconciliations – Assist with preparation of Common Area Maintenance reconciliations.
• GL Mapping & Updating chart of accounts – As needed.
• Other related duties as necessary

TECHNICAL SKILLS:
• Computer literacy and knowledge of Microsoft
• Appfolio/Yardi experience required
• Tech-savvy required with use of Google cloud platform and other technology
• Professional and Other Requirements
• Must have a MINIMUM of 2 years of property management accounting experience
• Must have an outgoing, energetic & positive attitude
• Punctual & reliable
• Technology-oriented, knowledge of computers
• Self-motivated and able to work independently
• Excellent communication skills
• Detail oriented and able to follow systems, policies and procedures

******This is a full-time work-from-home position with overtime and weekends, whenever needed.

BENEFITS:
Paid Holidays
Paid Vacation/PTO
***13th Month Pay***
Bonuses & Incentives – based on job performance at the company’s discretion

Shift Schedule: Mon – Fri | 9am – 6pm Pacific Time

Please be sure to include a link or attach a copy of your resume when you apply.

APPLICANTS WITHOUT A MINIMUM OF 2 YEARS OF ACCOUNTING EXPERIENCE WORKING FOR A PROPERTY MANAGEMENT COMPANY WILL NOT BE CONSIDERED.