Property Management – Accounting Support Specialist (USA PST Timezone required)

Hello,

We are currently seeking a full-time Accounting Support Specialist with substantial experience to join our team!

In this role, the chosen candidate will actively contribute to various accounting functions. We seek an individual who embodies professionalism, approachability, and a proactive attitude, willing to be fully engaged in the day-to-day tasks. They will play a crucial role in managing property-level responsibilities to meet predefined financial and operational objectives.

Responsibilities:

• Act as a representative of the company, consistently embodying its missions and goals in a positive and professional manner.
• Handle documentation related to Accounts Payable and Accounts Receivable, ensuring accurate reviews and submissions.
• Maintain and nurture vendor relationships by managing billing documentation, providing payment statuses, and handling invoice requests.
• Assist in Monthly and Annual Close Processes, including Bank Reconciliations.
• Conduct Ad-hoc Financial Analysis, Calculations, and Planning.
• Execute special projects within designated timelines.
• Be available for direct communication with supervisors and team members via phone and email.

Additional Responsibilities:

• Reconcile credit cards for AMEX, Chase, and Home Depot, coordinating statements, communicating with cardholders, overseeing Certify reviews, facilitating AP batches’ preparation and posting to the accounting system, and ensuring compliance logging.
• Manage company Accounting and Internal Accounting inboxes through Outlook, handling email coordination in collaboration with other accountants and ensuring prompt responses to both internal and external inquiries.
• Assist the Lead Accounting Support Specialist in processing tenant move-outs and revisions, overseeing the process while ensuring timely submission of move-out documentation.

Qualifications & Experience:

Required:

• High School Diploma or equivalent
• Strong problem-solving skills
• Exceptional attention to detail
• Effective time management

Preferred:

• Associate degree
• 1+ Years of Accounting OR Administrative experience
• 1+ Years of property management or real estate experience
• 1 year of Microsoft Office 365 experience
• Appfolio experience is useful – please mention in your application if you have it

Schedule:

• 8-hour shift – USA (PST timezone) – REQUIREMENT
• Monday to Friday
• No weekend work

Candidates must possess an employment history that demonstrates proficiency in accounting. A solid understanding of GAAP is highly desirable, alongside strong communication skills. Comfort with technology, particularly Microsoft Excel, Word, and Outlook, is essential.

Job Type: Full-time