Property Management Assistant w/ Paid vacation time

Join one of the fastest growing real estate companies in the New England and looking for an administrative assistant who is motivated, has an entrepreneurial spirit, task oriented, willing to go the extra mile and a self starter. This person will help oversee rentals, sales inquiries of single and multi-family properties, and day to day tasks associated with property management in. This is along-term position with room for growth!

Requirements include: MUST HAVE EXPERIENCE USING “BUILDIUM” PROPERTY MANAGEMENT SOFTWARE

Proficient English speaking and writing skills, Good communication skills, Computer literate with access to internet/wifi at home and know how to use a smartphone and Microsoft office experience. This role will work closely with our office manager returning phone calls and screening inbound tenant leads and emailing/calling to confirm appointments. Handling the following day-to-day activities and accurate reporting will allow the company to focus on growth and opportunity.
Need to be familiar with gmail / google meet. We are currently using ring central for making phone calls and for large batch calling MOJO. Proficiency in both is a plus. This person will be assigned their own phone number and will be in consistent contact with Freedom Property Office manager.

Requirements include experience in the following:

– Familiar with apartment rentals and tenants. Call and talk with tenants about payments.
– Experience using Buildium property management software and use of Lease creation and lease renewals.
– Call back inquiries on apartments for rent, pre-qualify, and or schedule them during showing blocks in calendar.
– Track KPIs (Key Performance indicators)
– Google Calendar Management and creating events, etc.
– Calling to confirm appointments.
– Dispatch and follow-up of contractors for requested tenant repairs, recurring property maintenance scheduling automation with calendars and vendors including landscaping, heat/AC annual maintenance and apartment inspections, QC checklist reporting
– Call/text/email tenants when behind on rent and document in Buildium management software
– Misc research projects on different types of assets. (Self Storage / Apartment buildings)
– Collecting W9 and insurance info from contractors
– Proficient with excel spreadsheets
– Transaction Management

**To be considered please submit the following**
1 Minute Video explaining why you are a good fit for Freedom Property discussing prior success and failures you have had in the real estate industry. Give specific examples.
– Resume
– *Bonus* References