Purchasing VA for Food Production & Packaging

We are a dynamic food company specializing in the production, distribution and sales of nuts and confectionery products. As we continue to expand our operations, we’re seeking a highly skilled Virtual Assistant to join our purchasing department. This role is crucial in ensuring our supply chain’s efficiency and cost-effectiveness by managing purchase orders, analyzing supplier prices, and sourcing new suppliers to meet our quality and financial objectives.

Key Responsibilities:

– Purchase Order Management: Efficiently create and manage purchase orders within QuickBooks, ensuring accuracy and compliance with our procurement policies.

– Price Monitoring: Utilize Excel to conduct regular price comparisons among different suppliers. Proficiency in VLOOKUP, XLOOKUP, pivot tables, and other data analysis tools is essential.

– Supplier Communication: Actively gather quotes from existing suppliers and negotiate terms to secure the best prices and quality.

– Supplier Sourcing: Proactively seek new suppliers that meet our quality standards and price requirements, with a focus on expanding our network within the nut and confectionery industry.

– Process Documentation: Document each process with clear steps and screenshots, and update as necessary.

– Communication Skills: Excellent command of the English language, with the ability to communicate fluently and professionally with US companies.

Requirements:

– Proven experience as a purchasing assistant, preferably in the food or manufacturing industries.

– Strong proficiency in QuickBooks and Microsoft Excel, including VLOOKUP, XLOOKUP, pivot tables, and other data analysis functions.

– Excellent negotiation and supplier management skills.

– Fluent in English, with outstanding written and verbal communication abilities.

– Ability to work independently in a remote setting.

Technical Requirements:

– Minimum of two computer monitors to facilitate efficient multitasking and analysis.

– High-speed, reliable internet connection to support seamless work and communication.

– Familiarity with IT communication tools, matching our internal setup.

– Proficiency in Google Meets and Zoom for virtual meetings, and Slack and Gmail for daily communications.

What We Offer:
A supportive and vibrant remote work environment.
Competitive salary commensurate with experience.
Opportunities for professional growth and development within the company.

How to Apply:

Please attach your resume, a cover letter detailing your experience in the food sales industry, and any relevant certifications or qualifications. In your cover letter, please highlight your experience with Excel, QuickBooks, and any previous roles as a buyer in the food industry.

We’re excited to welcome a new member to our team who is passionate about contributing to our mission of delivering quality and value in the food sales industry. If you meet the above criteria and are looking for a challenging yet rewarding role, we encourage you to apply.