QuickBooks Specialist and Bookkeeper

COMPANY OVERVIEW:

• MomWithCoffee, LLC is a startup company focusing on the monetization of content creation. MWC will be building a foundation on an already active brand to prepare to take clientele further down the line with this established foundation. We believe in creating and supplying the tools and training for success alongside a healthy virtual work environment. All positions will have ample opportunity for advancement both in career and financial compensation. It is our goal to create a team that will have an equal amount of opportunity as ourselves with growth.

What Sets Us Apart:
• Virtual Work that believes in Mental Health Awareness; monthly sick time and PTO given upon hire. Yes, mental health counts as a sick day!
• CEO with a Management and Education Background that believes investing in the right people is more valuable then non material items.
• A company looking to double their staff in 6 months, allowing for Management, Increased Hours and/or Increased Income opportunities.
• Weekly Compensation for commission positions

HOURS. PAYROLL AND COMPENSATION:
• Pay for this Position is Monthly VIA PayPal
• Work Weeks run Mon-Sun
• Payday is processed between the 1st and 5th monthly
• Salary Rate: $300/month
• Schedules Available Within Role: Freelance + Weekly Staff Meetings Tuesdays 8 am – 8pm EST

SUMMARY:
• Under general supervision, create and maintain the accounting records for the company using the QuickBooks Online applications. Reconcile all accounts as needed. Interface with outside accounting experts such as tax CPA, auditors, and QuickBooks Certified ProAdvisor consultants. Assist the accounting department manager or owner in running and customizing reports that provide business analysis and results. Perform banking functions as required.
MomWithCoffee, LLC

DUTIES AND RESPONSIBILITIES:
General Setup and Accounting Records:
• Create and maintain QuickBooks Online company data. Understand the account and company setup steps and maintain a general knowledge of the major areas of the QuickBooks Online application.
• Create and maintain QuickBooks Online users, and set and maintain the appropriate access levels.
• Export periodic backups of the QuickBooks Online company data.
• Create and maintain vendor records, including contact information, payment terms, and any other information required.
• Create and maintain customer records including contact, delivery and payment information.
• Customize the company invoice form and other forms, such as sales receipts and estimates (Plus only) as needed.
• Create and maintain employees including contact information, payroll salary or rate information, and related employment data, such as W-4s and other new hire paperwork.

Transactions:
• Write checks in QuickBooks Online.
• Invoice customers. Upon approval, distribute invoices to customers via email or mail.
• Manage bills received from vendors (Plus only).
• Create and maintain time tracking records, if applicable. (Plus only)
• Prepare estimates if requested. (Plus only)
• If estimates are used, match invoices to estimates. If time tracking is used, tie to invoicing. (Plus only)
• Record bank transactions as needed. Download bank transactions into bank accounts (Plus only).
• Prepare or monitor the preparation of payroll.
• Make journal entries as directed.

Reporting and Reconciliation:
• Track the cash balance using company generated google sheets to record daily numbers into books. Alert owner or manager with regular cash flow reports.
• Customize and memorize reports for the owner, outside accounting experts, government agencies, outside payroll services, and other interested parties. These reports include account balances, profit and loss figures, and transactional reports.
• Reconcile bank accounts and perform account analysis on assets and liability accounts. (Note: this duty should be segregated from the employee who receives the checks and goes to the bank.)
• Prepare to handle W8BEN for application taxes. (Plus only)
• Make (or ensure they’re made) payroll tax deposits, and create and file (or ensure it’s done) payroll tax reports.
• Create and file sales tax reports.

Interfaces and Miscellaneous:
• Make bank deposits, order checks, verify bank drafts and charges, and resolve bank errors.
• Work with CPA and QuickBooks Certified ProAdvisor consultants as requested.
• Answer questions from vendors, employees, and customers about their bills, paychecks, and invoices.
• Understand the capabilities of each level of QuickBooks Online including Free, Basic, and Plus.
• Understand the add-ons that work with QuickBooks Online, such as payroll, credit cards, and online banking. Be knowledgeable about what’s available.
• Stay briefed on Intuit updates and news that affect the QuickBooks Online application and accounting rules and requirements.
• Perform miscellaneous job-related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
• Excellent knowledge of computers and the Internet. Work fluently with
Slack, Google Suite, email, browsers, Windows operating systems, and PCs.
• Ability and knack for working with numerical data. Attention to detail. Accurate.
• Solid understanding of the three levels of QuickBooks Online application: Free, Basic, and Plus.
• Knowledge of double-entry bookkeeping is preferred but not required.
• Knowledge of Timeclock
• Knowledge of TimeClock Quickbooks integration
• Knowledge of business and accounting terms such as profit, ROI, assets, liabilities, etc.
• Ability to effectively manage time, meet deadlines, and work under pressure.
• Ability to work independently and as a member of a team.
• Ability to communicate effectively, both orally and in writing.
• Knowledge of general office procedures, such as copying, faxing, filing, and shredding.
• Innovative and creative in the form of continuous improvement to internal processes.
• Flexible and adaptable to change.

EDUCATION REQUIRED:
• Two-year community college business degree with bookkeeping or accounting courses required
TO APPLY:

Message us “MORE INFO” for on qualifications to apply. Applications without a message conversation prior will NOT be processed.