Real Estate Admin Support

IMMEDIATE HIRING! START ASAP!
Work Remotely? Yes

We are looking to hire 1 Full-Time Real Estate Admin Support to work in a fast-paced Canadian Real Estate Company.

Responsibilities:
– Primary Support to Buying and Listing Agents
– Client Management tasks, including making phone calls, answering and responding to emails
and other follow-up activities.
– Handle calls from new clients and follow up on client contact; answer general questions,
schedule appointments for realtors/brokers, schedule showings on behalf of brokers, and provide
follow-up feedback for showings.
– Call clients who did not show up for appointments to reschedule.
– Create CMAs as needed.
– Coordinate all public open houses and broker open houses.
– Act as a transaction coordinator for both buying and selling transactions. File and send
contracts electronically and obtain all necessary signatures on documentation instructed by
the broker team.
– Obtain all necessary signatures on listing agreements, disclosures, and other essential documentation.
– Schedule 30-day, 90-day & 120-day client customer service follow-up calls to assist with any
home improvement provider recommendations and to ask for referrals.
– Obtain client testimonials for websites, social media, and other marketing materials.
– Coordinate the preparation of all listing and open house flyers, graphics, signage and all other
marketing materials.
– Office support, including database entry and file maintenance, labels for folders, and help maintain
organized files to maintain file compliance.
– Oversee all aspects of sellers’ transactions Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profiles, research old multiple listing service (MLS) listings and etc.
– Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
– Submit all necessary documentation to the office broker for file compliance
– Input all necessary information into the client database and transaction management systems.
– Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.

Requirements:
– Proven experience as a real estate administrative assistant, or other similar position
– Proficiency in AuthentiSign, Docusign, or other similar platforms
– Willingness to learn with high motivation at work
– Adept organizational and time management skills
– Ability to adapt to change, and manage time in high-pressure situations
– Ability to work with little to no supervision
– Ability to work independently, or as a part of a team

Work Hours and Schedule: Canada MST

Work Duration: We will start part-time (6 hours) and eventually be converted to full-time (8 hours)

Rate or Salary range: $6 CAD (negotiable depending on experience)

Must have at least 10MBPS Internet Connection, a high-quality mic, and a relatively fast computer with a webcam.

If interested, please submit a cover letter and your most recent resume to Click to view
Subject: FT_TC_Full Name