Real Estate Administrative Assistant

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Virtual Assistant for Real Estate Business

Are you a highly organized, proactive, and tech-savvy individual with exceptional communication skills? We are seeking a dedicated Virtual Assistant to join our real estate team. If you are passionate about helping businesses run smoothly, we want to hear from you!

Responsibilities
Administrative Support:
Manage emails for multiple agents, phone calls, calendars, and schedule appointments.
Respond to online inquiries and follow up with the listing agent.
Assist in preparing and organizing necessary documents for property transactions.
Manage the real estate team’s calendar and schedule appointments.
Confirm appointments and provide necessary details to clients.
Prepare for meetings with buyers and sellers.
Conduct daily, weekly, and monthly check-ins for completed and outstanding tasks, or follow up with the agent.
Prepare for client events and parties as needed.
Work closely with the agent and transaction coordinator to ensure files are being maintained and transactions are moving forward smoothly.
Client Management:
Prepare a comprehensive call/touch list of clients for the day using KW Command, Google Calendar, and Emails.
Build and maintain a client mailing list for online newsletters, events, and holidays.
Assist with scheduling showings.
Listing/Buyer Management:
Ensure all listings are complete and associated documents are available online.
Help prepare for open houses by creating flyers, posting in the MLS, and creating online marketing ads.
Update and maintain property listings on various platforms and prepare documents to communicate with sellers updates on their home.
Request showing feedback from agents and relay to clients/agents.
Track upcoming listings and listing expirations.
Maintain notes provided by the agent from seller and buyer appointments.
Create auto search for new buyers.
Enter listings in the MLS.

Document Organization:
Maintain organized records of transaction paperwork in Google Drive.

Requirements
Proven experience as a Virtual Assistant or relevant role.
Familiarity with real estate procedures and terminology.
Proficiency in Google Workspace (Excel, Word, Sheets, Presentations, Canva, Google Drive, Calendar, etc.).
Excellent organizational and time management skills.
Strong communication skills, both written and verbal.
Ability to work independently and proactively.
If you meet the above qualifications and are ready to contribute to a dynamic real estate team, please apply! We look forward to hearing from you.