Real Estate Administrative Assistant

Introduction:
I’m building my real estate business on the values of trust, connection, empowerment, and insightful guidance. We’re seeking a tech-savvy Administrative Assistant to streamline our operations, enhance client communication, and contribute to our mission of building lasting relationships. This role offers the opportunity to grow within our innovative and supportive environment.

Core Responsibilities:
– Daily Management: Oversee our Trello Inbox and Follow Up Boss communications, ensuring responsiveness and accuracy in client interactions and data logging.
– Operational Support: Regularly update RMLS searches, utilities for tenants, and compile market analysis data, contributing to the efficiency and effectiveness of our real estate operations.
– Vendor and Project Coordination: Spearhead vendor communication, maintain our vendor list, and assist with project-based tasks including the development of SOPs and contractor coordination.
– Content and Community Engagement: Keep the Living Loving Realty blog fresh and engaging, and explore future marketing and sales support roles to contribute to our community presence.

Skills and Qualifications:
– Exceptional organizational, communication, and multitasking abilities.
– Proficiency in Google Workspace, Trello, Follow Up Boss, and Airtable
– Bonus Skills: Canva, Metricool, MLS
– A proactive problem-solver with a keen eye for detail and the capacity to work independently.

Work Arrangement:
– Remote position with flexible scheduling options, primarily within Monday to Friday, 9-5 PST. Initial commitment of 10 hours per week with potential for expansion.
– A culture that supports autonomy, encourages innovation, and values each team member’s contribution.

Application Instructions:
Step 1: Submit Application Materials
Email your resume and a cover letter. Highlight your experience with relevant software (Google Workspace, Trello, Follow Up Boss, etc.) and real estate tasks.
Change the email subject to “Real Estate Admin Assistant Application – [Your Name].”
Step 2: Optional Video Introduction
Consider submitting a brief video (under 3 minutes) introducing yourself and sharing an idea for improving our real estate operations. Include the video link in your email.
Step 3: Demonstration of Skills
Provide examples or certifications of your proficiency with the required software tools.

Selection Process:
– Review: We’ll evaluate applications for completeness, relevance, and creativity.
– Task-Based Evaluation: Shortlisted candidates will complete a practical task, showcasing their ability to handle job-related activities.
– Interview: Finalists will be invited for a Zoom interview to discuss their application and potential fit within our team.

Benefits and Compensation:
– Competitive hourly rate of $5-10, with opportunities for increases as responsibilities grow and performance bonuses for significant project completions.
– A pathway for professional development and skill expansion in a forward-thinking real estate team.

We’re seeking candidates who not only bring top-notch skills to the table but also jive with our values and are champions at communication and solving puzzles. Eager to see your application and, fingers crossed, bring you into the team. Let’s create something special together!