Real Estate Administrator

About the role:

This Real Estate Administrator role serves as the main point of contact between the Sales Agent and the Auctioneer for booking Auctions, confirming dates/times and accurately detailing auction information for the Auctioneer.

This is a face paced role at times and requires an organised superstar to take over the calendar management and ongoing task management that will keep this business running smoothly.
The ideal candidate will have excellent attention to detail and be able to proactively manage tasks on a daily basis while ensuring all Agent enquiries are responded to.

The ideal candidate will be a quick learner and able to adapt to new software as well as the Google suite to enable efficient task management.

Key Responsibilities:

Run and maintain the Auctioneers inbox for Agent enquiries and requests
Update and maintain various documents / spreadsheets to a high standard for other department to be able to action tasks and report on
Follow up outstanding information from Sales Agents to update documents and information required.
Calendar management, auditing, and scheduling Auctions – requiring to look ahead as per the Auction timelines
Preparation and documentation of various research tasks for Auction statistics
Data Entry
Auditing of calendar, spreadsheets and various other locations to ensure Auctions are accurate
Auction preparation tasks
Ad Hoc tasks from Auctioneer

What we are looking for:

Extensive Calendar / Scheduling Management skills
Great time management
High attention to detail
Highly Organised individual
Proactive in chasing up outstanding information from Agents
Proactive in updating Agents with information, dates and times of booking
Google sheets and Docs proficiency
Google Maps knowledge and experience, this role requires the ability to calculate time between locations
Quick learner and able to embrace repetitive tasks
Great all round communicator

Requirements / Qualifications:

1 to 2 years Calendar or scheduling experience in a fast paced role
2 Years experience in customer service
Experience as a Virtual Assistant
This is a Work From Home role, requiring a complete workstation setup in your, including a secondary or contingency plan as part of your application.
Your workstation setup must be modern and capable, including a secondary/contingency setup for unscheduled outages.

Think you’ve got what it takes?

If you feel like you match the above criteria or even possess most of the skills we are looking for, please submit your CV application.