Real Estate Executive Assistant

WHAT IS SUPER TALENT?
SuperTalent helps US-businesses supercharge their team by connecting them with top 1% Philippine based talent. That’s where you come in!

ABOUT THIS OPPORTUNITY
In this specific opportunity, SuperTalent is hiring a Real Estate Executive Assistant to support two high-performing real estate agents in Austin, Texas.

You’ll dually report to the two partners and work closely with each of them to support all aspects of business operations.

If you’re eager to take on new challenges and interested in establishing a long term partnership, this is the job for you.

RESPONSIBILITIES
-Manage and update Compass Business Tracker with accurate and up-to-date information.
-Input and update MLS listings with accurate and up-to-date information.
-Assist with managing the agent’s CRM database and keeping it up-to-date.
-Reviewing contracts, purchase agreements, and other legal documents for accuracy and completeness.
-Coordinating inspections, photographers, appraisals, and other property-related services.
-Communicating with clients and other stakeholders to provide updates and answer questions.
-Facilitating the flow of information and documentation between all parties involved in the transaction.
-Ensuring that all necessary forms and disclosures are completed and submitted in compliance with relevant regulations and requirements.
-Managing and organizing electronic and physical records related to the transaction.
-Assisting with closing procedures and preparing closing documents.
-Manage the agent’s calendar and schedule appointments with clients, prospects, and vendors.
-Organize and maintain all administrative files, including contracts, agreements, and other documents.
-Coordinate and facilitate client showings, open houses, and property tours.
-Email inbox management; manage incoming inquiries, respond to emails, route calls, etc.
-Manage the agent’s QuickBooks account and assist with bookkeeping tasks such as entering expenses, generating invoices, and reconciling accounts.
-Assist with marketing efforts, including creating flyers, social media content, and email campaigns.
-Handle sensitive and confidential information with care and discretion.

Qualifications:
Highly ethical
Experience as an Real Estate Executive Assistant and/or Transaction Coordinator
Strong organizational and time management skills
Excellent written and verbal communication skills

SOFTWARE TOOL TO BE USED
– Compass Business Tracker
– Multiple Listing Services (MLS)
– Zipforms
– Google Workspace (Gmail, Google Drive, Sheets, etc)
– Excel
– Instagram / Facebook
– Crexi / Loopnet
– Quickbooks
– Skyslope

BASIC REQUIREMENTS:
– Must provide own device for training and development
– Minimum RAM: 8GB, 16GB recommended
– Laptop: 8th gen Core i5 or better/AMD Ryzen series
– Desktop: Ryzen 5 3000 series and above/10th gen Core i3 or higher
– Mac: 2017 Core i5 or higher/2016 Core i7 or higher (Core i3 not recommended)
– Must have suitable work-from-home space in Philippines
– 10 Mbps minimum internet connection
– Excellent English language skills (written and spoken)
– Willing to work full-time (40+ hrs/week) during client working hours (US-based client; evening/night in Philippines) Would be available weekends for emergencies. Normal work hours from 9am CST-5pm CST
– Experience with Outlook, Microsoft Office and productivity/project management tools
– Experience with remote/virtual work preferred but not required
– Positive attitude and ability to take initiative

WHO ARE WE LOOKING FOR?
The role of a Real Estate Executive Assistant with a SuperTalent client is an exciting opportunity to work with top performing real estate agents as their trusted assistant, partner, and advisor. We’re looking for someone who:

– Is eager to grow in their career and is unafraid to take on new challenges
– Is highly trustworthy, ethical, and reliable
– Is a problem solver; when problems arise, you find solutions without prompting your executive(s)
– Is hungry to learn and develop new skills
– Is highly organized and process oriented

COMPENSATION:
– $1,000 Per Month (paid weekly)
– 100% Medical, Dental, Vision Coverage
– 2.5 Weeks PTO

TO BE CONSIDERED:
Complete each step of this application form: Click to view/Cnbf5azPa6HBE6ze7
You will not be considered if you do not complete all steps