Job Title: Real Estate Executive Assistant
Job Type: Full Time
Work Hours: Monday to Friday, Mountain Time
Salary: $5 – $7 per hour
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Overview:
We are seeking a highly experienced and proactive Real Estate Executive Assistant to support our executive team. The ideal candidate will have exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently from a remote location. This role requires a strategic thinker who can handle complex tasks and ensure the smooth operation of our executive functions, facilitating effective communication within the organization and with our clients.
Key Responsibilities:
High-Level Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling virtual meetings, and coordinating travel arrangements.
Strategic Communication: Serve as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence.
Professional Email Management: Determine when and how to respond to emails professionally. Prioritize, organize, and manage the executive’s email inbox, ensuring timely and appropriate responses.
Advanced Document Management: Prepare and manage complex documents, reports, and presentations. Ensure that all documents are accurately filed and easily accessible electronically.
Executive Meeting Coordination: Organize and coordinate high-level virtual meetings, including preparing agendas, taking minutes, and following up on action items.
Client Relations: Maintain and strengthen relationships with clients by providing exceptional service and addressing inquiries and concerns promptly.
Project Management: Oversee and manage various projects, ensuring deadlines are met and deliverables are completed to the highest standard.
Event Planning and Execution: Plan and execute virtual company events, including client appreciation events and team-building activities.
Data and Records Management: Maintain accurate records and databases, ensuring all information is up-to-date and easily retrievable.
Confidentiality and Discretion: Handle sensitive information with the highest level of discretion and confidentiality.
Requirements:
Minimum of 5 years of experience as an Executive Assistant, with at least 3 years in the real estate industry.
Proficient in determining when and how to respond to emails professionally, ensuring clear and timely communication.
Strong organizational and multitasking abilities.
Exceptional written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack).
Ability to handle sensitive information with discretion and confidentiality.
Strong problem-solving skills and the ability to think strategically and critically.
Detail-oriented with a high level of accuracy.
Ability to work independently and manage time effectively.
TO APPLY, FILL OUT THIS FORM //f/8chku2k-12051/PAA59RTG0F3HO4QGVB
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