Real Estate Management – Executive assistant

Join one of the fastest growing real estate companies in the United States! We are looking for an Executive administrative assistant who is motivated, has an entrepreneurial spirit, task oriented, willing to go the extra mile and a self starter. This person will help oversee rentals, rental and sale marketing on Social media channels, and day to day tasks associated with property management in. This is along-term position with room for growth and paid Major US Holidays! (13th month pay available after 1 year anniversary)

Requirements include: Proficient and personable English speaking on the phone and writing skills, Good communication skills, Computer literate with access to reliable internet/wifi at home and know how to use a smartphone and Microsoft office experience.

This role will work closely with our owner organizing his calendar and assisting with day to day tasks of running a real estate investment company. This position will also assist the office team by answering live calls and returning phone calls, screening inbound tenant leads and emailing/calling to confirm appointments. Handling these day-to-day activities and accurate reporting will allow the company to focus on growth and opportunity.

Need to be proficient with gmail / google meet / google calendar. This position will be assigned a Ring Central VOIP and will need to take live calls on a regular basis during business hours and will need to be available at a moments notice. This person will be assigned their own phone number and will be in consistent contact with Freedom Property Office management.

Requirements include experience in the following:

– Familiar with apartment rentals and tenants. Call and talk with tenants about payments and maintenance.
– Experience using Buildium property management software
– Click to view task management software
– Zillow Rent Manager
– Call back inquiries on apartments for rent, pre-qualify, and or schedule them during showing blocks in calendar.
– Google Calendar Management and creating events, etc.
– Calling to confirm appointments.
– Dispatch and follow-up of contractors for requested tenant repairs, recurring property maintenance scheduling automation with calendars and vendors including landscaping, heat/AC annual maintenance and apartment inspections, QC checklist reporting
– Call/text/email tenants when behind on rent and document in Buildium management software
– Collecting W9 and insurance info from contractors
– Proficient with excel spreadsheets
– Hours tracked using Quickbooks time with GPS enabled
– Must use a wired headset
– Available to work weekends when needed.

*****TO BE CONSIDERED you MUST submit the following!!!***** – All others will be ignored

– 1 Minute custom Video explaining why you are a good fit for Freedom Property discussing prior success and failures you have had in the real estate industry. GIve specific examples.

– Resume

– References with direct supervisor contact information and website of previous employers