**Job Posting: Virtual Office Admin for Real Estate**
** Job Requirements:**
Great English is a must
Great organization and admin skills are a must
Great internet connection and speed are a must
Great working computer is a must
Being a self-starter and motivated is a must
Previous experience in real estate administration or a similar role preferred.
Proficiency in MLS systems, Brivity, and other real estate software.
Excellent communication and customer service skills.
Strong organizational abilities and attention to detail.
Ability to work independently and manage multiple tasks efficiently.
Flexibility to adapt to changing priorities and deadlines.
1 year+ experience working the night is a requirement as this can be difficult on families and I want to make sure you have adjusted and know what to expect.
**Responsibilities:**
*Adding Seller Contact Info to ShowingTime: Utilize ShowingTime to add seller contact information and set up showing instructions, ensuring seamless communication between agents and sellers.
*Coordinating Moving Truck Logistics: Coordinate moving truck arrangements, ensuring all necessary paperwork is completed and overseeing pick-up and return logistics.
*Calendar Management: Add corresponding agents and in-office staff to calendar invites for pick-up and return of moving trucks, ensuring everyone is informed and on schedule.
*Client Relations: Send birthday and home anniversary cards to clients on a weekly basis, maintaining positive relationships and showing appreciation for their business.
*Client Management Systems: Ensure all clients are set up on Client Giant after closing, facilitating smooth transition and ongoing communication.
*MLS Management: Email MLS reports to sellers once listings go live, input listings into both MLS platforms, and manage status changes in MLS, ensuring accuracy and compliance.
*Review Process: Send listings to agents for review prior to going live, ensuring all details are accurate and meeting client expectations.
*Photography Appointments: Schedule photography appointments and confirm with clients, coordinating with third-party vendors as needed to ensure quality service.
*Client Communication: Communicate daily with clients regarding timelines, document signings, closing dates, etc., prioritizing their needs and providing proactive updates. This includes sending and responding to emails and texts, as well as making calls to inbound leads and clients.
*Database Management and Reporting: Manage databases of client information, ensuring accuracy and updating as necessary. Generate reports as needed to track progress and performance.
*Excel or Google Sheets: Create and maintain spreadsheets using Excel or Google Sheets to organize data and track various tasks.
*Brivity Experience: Experience with Brivity is a plus, as you’ll be utilizing this software to streamline processes and enhance efficiency.
*Other Various Tasks: Assist with other administrative tasks and projects as needed, demonstrating flexibility and adaptability in a fast-paced environment.
*Customer Service and Software Use: Provide excellent customer service and utilize provided software, such as Calendly and Brivity, to streamline operations and enhance client experience.
*About Our Team:*
The Tomlinson Group is looking for talented individuals to be a part of our growing Operations team. My name is Mackenzie and I help with the hiring and training of our virtual assistants. We would love to find a candidate who is a self-motivated individual with a knack for administrative tasks. Having real estate experience is a BIG plus!
**To Apply for the job:**
1. Change the subject line to “I want the virtual Office Assistant position [Insert the name of our Listing Specialist and Client Relations Specialist here] found on our website, /
2. At the top of your message write 2-3 few sentences on why you would like this position, and why you are a good fit. Do not write more than that or else your application will be deleted.
3. Under that put the following, and include the numbers to make it easy for me to read.
—
1. What your top strengths are for the position
2. Link to your Instagram or FaceBook Profile if you have one
3. What you feel your weaknesses are
4. How long have you worked the night shift.
5. Why do you consider yourself a self-starter.
6. Please include your resume. (Copy and paste is fine)
We are looking forward to your application!
APPLY FOR THIS JOB:
Company: Foreign Venture Group
Name: Mackenzie Brown
Email: