Real Estate Operations Manager

Job Overview

We are seeking a dynamic and experienced Real Estate Operations Manager to join our team. As an Operations Manager, you will play a vital role in the success and growth of our company by overseeing and managing the day-to-day operations of our real estate division. You will have the task of handling files, meeting deadlines, and engaging with clients. The perfect candidate should possess impressive organizational and communication skills and the ability to work autonomously and remain driven.

Responsibilities
Core Responsibilities:
Administrative Support:
* Assist with administrative tasks such as managing emails, organizing files, and handling correspondence.
* Coordinate and schedule appointments, property showings, and meetings.
* Prepare and edit real estate documents, contracts, and agreements.
* Conduct market research and gather property information for listings and presentations.
* Maintain and update client databases, ensuring accuracy and confidentiality.
* Support Social Media Management by coordinating with creative marketing teams.
* Create SOPs for business systems
* Potentially support recruitment of new agents

Transaction Coordination:
* Assist with transaction management, including reviewing contracts, deadlines, and contingencies.
* Coordinate with clients, lenders, title companies, and other parties involved in the transaction process.
* Facilitate communication and ensure all required documentation is complete and submitted promptly.
* Track and follow up on key milestones and deliverables throughout the transaction process.
* Help ensure smooth and efficient closings by coordinating with all stakeholders involved.

Client Communication and Support:
* Respond to client inquiries, providing information, answering questions, and addressing concerns.
* Assist with client onboarding and support, ensuring a high level of customer service.

Must-Have-Tools
Lofty or Chime
Broker Mint or a similar platform for project management
MLS

Requirements
Requirement:
* Minimum of 3 years of experience as a Real Estate Virtual Assistant or in a similar role.
* Be able to provide problem-solving and solutions independently.
* Strong understanding of real estate operations, transactions, and documentation.
* Excellent organizational and multitasking skills, with the ability to prioritize and meet deadlines.
* Proficient in real estate software and tools such as MLS systems, CRM software, and transaction management platforms.
* Strong attention to detail and accuracy in handling real estate documents and contracts.
* Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
* Ability to work independently and remotely, while maintaining a high level of productivity.
* Familiarity with real estate marketing strategies and online lead generation is a plus.
* High-speed internet connection and a dedicated workspace for remote work.

Working Hours:
9 AM – 1 PM CST with potential to increase to a FT role

Kindly submit a cover letter highlighting your experience relevant to the required tasks, along with your proficiency in Chime or Lofty, alongside your updated resume. Your comprehensive application will greatly assist us in assessing your suitability for the position.

Thank you.