Real Estate Personal Assistant

We are a leading real estate firm with a strong presence in the Central Florida market. As we expand our operations, we seek a dedicated and tech-savvy Virtual Real Estate Personal Assistant to join our team. This role is pivotal in supporting our team of Realtors and Transaction Coordinators, ensuring the smooth operation of our day-to-day virtual processes.

**Key Responsibilities**:

1. **Email Management**:
– Organize, categorize, and prioritize incoming emails.
– Respond to client inquiries and coordinate with stakeholders as needed.
– Set up and manage email filters, folders, and automated responses to enhance efficiency.

2. **Administrative Support**:
– Manage and maintain schedules, appointments, and meetings for realtors.
– Manage and maintain task checklists and daily email reminders
– Prepare and manage property listings, sales, and purchase documentation.
– Assist Transaction Coordinator with duties as assigned – transaction file creation, management, and closing
– Manage Master file documentation to keep track of transactions

3. **Virtual Assistance**:
– Assist in preparing and distributing marketing materials.
– Maintain and update the MLS (Multiple Listing Service) database.

4. **Process Documentation & SOP Creation**:
– Document all virtual processes and workflows.
– Create, maintain, and update Standard Operating Procedures (SOPs) for all virtual operations.
– Ensure all team members are trained and updated on the latest SOPs.

5. **Market Research**:
– Conduct market research to identify property pricing trends.
– Assist in designing marketing campaigns based on market insights.

6. **Communication**:
– Serve as a liaison between realtors, clients, title officers, lenders, and other stakeholders.
– Ensure clear and effective communication across all virtual platforms.

**Qualifications**:

– Proven experience as a personal assistant, preferably in the real estate sector.
– Strong knowledge of real estate platforms, including MLS, Transaction Desk, and SkySlope.
– Mandatory proficiency in digital tools, especially Google Workspace (Docs, Sheets, Slides, Meet, and Drive).
– Exceptional organizational skills
– Extreme attention to detail
– Ability to create and maintain SOPs.
– Excellent written and verbal communication skills.
– Ability to think critically and figure out what steps to do next, based on previous instructions provided for tasks
– Self-motivated, proactive, and able to work independently
– Ability to multi-task and/or transition between tasks efficiently
– Must have a working computer, webcam with functioning audio for occasional video calls, and reliable internet during working hours
– Confidentiality is paramount for this position

When inquiring about the position, please make the subject of your email. “I’m a Rockstar! I can Help”