Real Estate Transaction Coordinator

We are a US based real estate team in need of a full-time Transaction Coordinator. Duties include:

Pre-Listing to Contract to Close
• Run all aspects of seller and buyers’ transactions from initial contact to agreement.
• Organize all listing materials: pre-listing presentation, listing agreement, sellers’ disclosures, comparative
market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc.
• Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access
requirements and marketing activities.
• Arrange all documents for signatures on listing agreement, disclosures and other needed
documentation and review for accuracy.
• Submit all essential documentation to office broker for file compliance in a timely manner
• Organize showings and obtain feedback.
• Present weekly updates to sellers regarding showings and marketing activities and a market snapshot.
• Enter all listing information into MLS and websites.
• Input all necessary information into client relationship management program and transaction
management systems.

Oversee all aspects of buyer and seller transactions from purchase agreement to closing.
• Coordinate with mortgage agents, title companies, and appraisers.
• Schedule home inspections and repairs.
• Submit all documents to office broker for file compliance.
• Schedule, coordinate and attend to closing-related issues.
• Input all client information into client database system, including future address.
• Schedule 30, 90 and 120-day client customer service follow-up calls to assist with any home
improvement provider recommendations and to ask for referrals.
• Manage client relationship management system.
• Create all buyer and seller packages
• Coordinate the preparation of all listing and open house flyers, graphics, signage and all other
marketing materials.
• Manage and update agent website(s), blog(s) and online listings.
• Assist agent to manage social media presence.
• Regularly request client testimonials for websites, social media and other marketing materials.
• Coordinate and implement agent marketing videos and property videos online and database
campaigns.