Real Estate Transaction Coordinator

Transaction Coordinator
– Transaction Coordinator for Real Estate contract to close. (Previous experience as a transaction coordinator is a must, people who have not had this experience will NOT be considered)
– Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.
– Coordinate inspections, title/escrow, mortgage loan, and appraisal processes.
– Regularly update and maintain communication with clients, agents, title officers, lenders, etc.
– Submit all necessary documentation to the office broker for file compliance.
– Coordinate/schedule moving and closings.

Database Mangement
– Enter all client information into the CRM/database.
– Enter all Business partnerships into the CRM, and mark / tag appropriately
– Set them up on property drips
– Nuture Leads, Call follow ups
– Send out timeline emails, Review request emails

Listing Manager:
– Creating listing paperwork / agency agreement
– Creating listings and putting them live on MLS
– Preparing listing documents (Seller’s Disclosures, Lead-Based Paint Disclosures, HOA documents etc)
– Scheduling showings for listings, home photo shoots, and open house
– Getting showing feedback
– Managing coming soon and active listings on MLS (status change, price change, update on remarks,
etc.)
– Coordinating offers received on the listing (processing addendum / counter addendum/ multiple offer notice, etc.)
– Requesting HUD / Settlement Statement from Title Company
– Weekly call clients on Monday to find out if they have any questions or needs from their listing agent

Social Media Manager:
– Post into necessary channels approved post ( Instagram , Youtube, Facebook)
– Community Management
– Responding to messages and comments
– Content planning
– Create content plans or calendars to drive engagement and promote online brand awareness.
– Design and create images or video content using different software (Canva)

Digital Media and Marketing Materials:
– Creating/editing quality content
– Design digital or printable flyers for listings, open houses, etc.
– Design printable business cards, door hangers, brochures, etc.
– Send out marketing emails to database twice a month

Other task:
– Keep lead agent on track with time
– Help him Calendar his day

Keep a positive attitude, Try to find ways to be helpful and take on task. Collaborate with team leads to bring our clients tons of happiness and joy!

We are located in California, USA so must be able to work on our time zone while we are in office. PST 9 AM – 5 PM.
Additonally if you can contribute an hour or two on the weekends to prep for Monday that would be great.