Real Estate Transaction Coordinator Assistant

**Please include a voice or video introduction with your application**
**Please ensure you have at least 6-12 months of transaction management experience before applying**

Concierge Closing Solutions is looking to add a new team member to assist with listing management and transaction coordination. The successful candidate will help us streamline the experience for the agents we work with along with working hand-in-hand with our team leader.

Our new team member will be responsible for working alongside the team member in the following capacity:

Listing Management (Listing to Contract)

– Review listing intake form to ensure accuracy and completeness of the listing documents
– Initiate on-boarding events for sellers and agent(s)
– Consult & coordinate with team leader, agent, and sellers (all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities).
– Upload and check listing agreement, disclosures and other necessary documentation to agent’s transaction management software
– Coordinate showings & obtain feedback via email/text
– Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
– Input all listing information into MLS and marketing websites and update as needed.
– Submit all necessary documentation to office broker for file compliance.
– Input all necessary information into client database and transaction management systems.

Transaction Coordinator (Contract to Closing)

– Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
– Coordinate title/escrow, mortgage loan and appraisal processes.
– Coordinate inspections, and work with team leader and agent to coordinate completion of repairs.
– Regularly update & maintain communication with clients, agents, title officer, lender etc.
– Submit all necessary documentation to office broker for file compliance.
– Coordinate moving/possession schedules.
– Schedule, coordinate closing process.
– Input all client information into agent database system.
– Initiate post-closing campaigns for agents

Experience & Requirements

– Must have at least 6-12 months of transaction management experience for real estate agents
– Must be knowledgeable in real estate transaction process and understand the basics of a transaction
– Must be personable and fluent in English (written and spoken)

Experience With The Follow Programs Is Recommended:
– Dotloop, Docusign, Skyslope, Open To Close, Command, Trello, Folio