Real Estate Virtual Assistant

Interested in a fast growth Australian Proptech company in the residential real estate industry?

Moove is founded by 2 successful entrepreneurs that are looking to have a major impact on the way people search and buy residential properties across Australia.

This is not your average admin job. This is an opportunity for you to join a team that will allow you to flourish in your own right, while having a lot of fun along the way.

About Moove
• Moove is an online buyer’s agency helping Australian property buyers search, find, negotiate, and buy the right property.
• We pride ourselves on our commitment to data-driven decisions and transparency, ensuring our clients always have the information they need to make informed choices.
• We believe in tech, data and product forming the basis of our growth and a key driver in enabling our team to achieve better outcomes for our clients. While we focus on building software, we deliver our services with the human touch ensuring to exceed expectations at every stage of the buying process.
• Our founders come from previously having built real estate, e-commerce and technology companies, combining their strengths and learnings to change a frustrating and broken process for property buyers.

The Role
• You will be the backbone of our operations, playing a pivotal role in ensuring our buyer’s agents are equipped with the necessary information to provide exceptional service to our clients.
• This role is designed for someone who thrives and values the flexibility of working in a dynamic, digital environment, and possesses a keen eye for detail, strong research skills, and exceptional organisational capabilities.
• You will work with multiple Buyers Agents helping them update property information, gather data, assess property opportunities and more

Key Responsibilities

Research and Reporting:
• Conduct thorough online research on properties and suburbs.
• Compile detailed property and suburb research reports for clients, ensuring accuracy and relevance from our internal database and external tools.
• Stay updated with market trends and relevant Australian property news.

Real Estate Agent Communication:
• Identify and maintain a database of contact details for real estate agents.
• Initiate and maintain communication with agents to gather specific property information as required.
• Organising Inspections with agents.

General Administrative Duties:
• New client onboarding – generate client contracts and invoices.
• Ensure all client contracts, and reports are filed and organised efficiently.
• Post Purchase Admin – emails between agents and clients when a property is purchased and in settlement period.
• Create Marketing material (brochures, emails, social media etc.)

About You
• Strong proficiency in Excel, Word and Canva
• Exceptional attention to detail
• Strong written and verbal communication skills in English
• Proven experience in research and data gathering from online sources
• Ability to multi-task and manage multiple clients concurrently
• Team player that understands the big picture
• Proactive, driven, and confident
• Organised and efficient
• A degree in Marketing or Business, or a related field is preferred but not mandatory

What you can expect from us:
• Collaborative and friendly culture
• Supportive, hands-on team
• Competitive salary based on experience

If you’d like to be part of something special, apply now by submitting a short video about your recent experience working as a virtual real estate assistant + your CV.

Note: Work hours will be 10am – 6pm AEST/AEDT (Australian Eastern Standard/Daylight Savings Time)