Real Estate Virtual Assistant

Please provide relevant experience with examples of application/examples of work you have done in these areas. In addition, from a scale of 1-10 with 10 being expert and 1 being no knowledge rate yourself accordingly. To be considered ALL Areas MUST be addressed!

Social Media Posting across multiple platforms
FB Posts
FB Market Place Ad Posting
FB Paid Advertising
Google Ad Services
Google Ad Posting
You Tube Video Marketing
CRM Usage (We use Chime/Lofty CRM)
CRM task managements
CRM Follow up Systems Developing and Monitoring
Microsoft Teams – Applications used and your interaction experiences
Google Voice
Microsoft Publisher
Microsoft Excel
Microsoft Word
Microsoft Power Point
Photo Editing
AI interfaces
ZOOM
Real Estate Transaction Coordination
Messenger – Lead/Prospect Interaction
Incoming Call Management
Broker Price Opinions
Vendor Relations and Compliance Efforts

Have you worked for a Real Estate Company before and what were your tasks.
If yes, What did you like and what did you dislike about the position?

In the VA position – keeping track of and the forward movement of tasks is critical. What experience do you have working as a Virtual Assistant?

Our List of Duties Include:
• Receive incoming calls
• Screen/intercept advertisers/individuals looking for sponsorships etc. and direct them to Office Manager
• Intercept calls and provide assistance to those who require it (eg. Sellers, buyers, agents, etc)
• Take Quick-Over-the-Phone Home evaluations
• Enter all leads paged to agents into contact management system and schedule follow with agent for Office Manager
• Book listing appointments, always filling out Qualifying Questions form
• Open file for each listing and buyer – include contracts, feature sheets, photos etc.
• Enter listing into contact management system with as much detail as possible and launch listing plan
• Input listings onto MLS System
• Order For Sale sign and appropriate riders
• Load any price changes/extensions onto MLS System
• Update contact management system with details of all offers
• Enter sales in sales log
• Update Listed/Sold board in boardroom
• Launch Conditional or After Sale Plan in contact management system
• Enter all canceled/expired listings into contact management system and launch plan
• Load property ads online
• Load property ads on newspaper site
• Check commission splits and Inside Sales percentages for accuracy • Organize Team Couriers schedule for each day
• Follow up daily with all agents who have shown our listings in order to gather feedback
• Enter all showing data into the contact management system
• Follow up weekly via telephone with all our sellers to give them feedback from showings and to update them on any change in market conditions
• Prepare monthly listing feedback reports for agents
• Prepare CMA’s (comparable market analyses) for any recommended price reductions
• Assist sales team in the evenings when necessary
• Update agents weekly on any areas of concern that sellers may have (i.e. reductions, extensions, issues, etc)
• Schedule and confirm appointments with sellers for all Tour of Homes, one month in advance
• Prepare monthly schedule for Tour of Homes, identifying which agents will conduct each tour
• Obtain client testimonials (including a photo) and forward to Rainmaker for inclusion in advertising
• Launch Market Watch Newsletter for all past clients who are remaining within our real estate trading area
• Generate property inventory list
• Prepare advertising summary for listings
• Write and record all hotline scripts
• Prepare CMA printouts for all agents to fulfill Quick Over-the-Phone Evaluations
• Run feature sheets
• Prepare client correspondence for agents as requested
• Forward all emails for Rainmaker to Office Manager
• Assist in answering phones and taking messages
Database Management:
• Check expireds daily and input onto contact management system
• Check hot sheets daily for anyone who is in database and has just listed with another company (launch “Hot Sheet Plan”)
• Retrieve messages from hotline/website – cross reference each call for an address; input leads into database management system; place leads on Office Manager’s Calendar for distribution
Prospect/Client Communication:
• Mail and email form letters (e.g. 30-day letter, expiry letter, etc)
• Email and mail special report requests, lists of homes requests, etc.
• Prepare and execute newsletter mailings
• Prepare paperwork for the distribution for all flyers
• Coordinate and execute the VIP Buyer Profile system including: adding/deleting clients, updating Outside Sales/Inside Sales on any changes received from clients, cleanse list periodically

What is most important to you, as a remote worker?

How would you finish this statement – I work best when I …..

Please Include the following;
Send your Resume, Current PC setup & Internet Speed plus a Sample Audio link. Your inquiry will be held in the strictest confidence. Your present broker/employer will not be contacted.

Reliable Internet Connection is mandatory.

Excellent spoken English skills are mandatory.