Real Estate Virtual Assistant

Busy real estate team seeks a Full Time Virtual Assistant with experience in Real Estate administrative support. **** READ TO THE BOTTOM FOR APPLICATION INSTRUCTIONS ***
Key functions include:
Database Management
Transaction Coordinator Assisting
Team Reporting
Various administrative projects
Pay depends on experience. Bonus after the first 90 days and quarterly bonus thereafter.
This is not an entry level position. We are seeking a highly skilled professional that is proficient in multiple of the below categories.
Candidate will be given some fundamental training on the systems we use. The candidate will be expected to take a project/problem and implement systems/processes and solutions on their own and not need to be micromanaged. Candidate needs to be able to see opportunities for improvement in our current systems and processes, collaborate with changes and lead those changes.
* Fast learner
* Always possess honesty and integrity
* Growth minded — always be looking for ways to learn and grow
* Does not need to be micromanaged — problem solver and self sufficient
* Reliable internet
* Wireless phone headset
* Good Verbal and written English
* 20-30 hours per week
DATABASE MANAGMENT
* Experience in sales, CRM, dialers, data management, pipeline, lead and lag measure reporting. In addition to this — experience in the mortgage or real estate industry a plus.
* Manage CRM contacts. Make sure drip plans and actions plans are being maintained at all times. Make sure all new leads make it into our CRM.
* Manage CRM text responses. Making sure the team is aware of important text messages tgat come in.
* Experience with Zapier a plus
* Experience with Mojosells (3 line dialing system) a plus
* Must have extensive CRM management experience
* Must be proficient in excel and google sheets and gsuite
* Taking attendance and notes for our team meetings and calls
* Taking attendance and notes for who attends team calling sessions
* Prepare team calling lists in CRM and our dialer
* Ability to export, clean/reformat data, import into another system
* Data reconcilliation projects
* Email and text message monitoring — making me aware of the “important” messages
* Eventually be able to manage other virtual assistants
* Email blasts to our database multiple times per week.
* Maintain Zapier zaps as it applies to various CRM and other systems.
CANVA
Use some existing templates for weekly social posts
Light canva work
TEAM REPORTING
* Creating, providing and maintaining lead and lag activity reporting for the sales team
* Creating, providing and maintaining appointment and conversion reporting for the sales team
* Creating, providing and maintaining leads generated by source reporting for the sales team
* Taking attendance and notes for our team meetings and calls
* Taking attendance and notes for who attends team calling sessions
* Prepare team calling lists in CRM and our dialer
* Export, clean/reformat, import data from and to various sources
* Data reconciliation projects
* Email and text message monitoring — making sales team aware of the “important” messages
TRANSACTION COORDINATOR ASSISTING
Assist with listing launch activities
Marketing
Input to MLS
Showing Time set up
* Uploading docs to broker compliance system
* Setting up transactions
To apply:
1. Fill out the google form: Click to view/yA13GhG9wvteVbqa8
2. Please record a video why you are a good fit for this position, how many jobs you are currently working, upload to YouTube and submit the link to your video. **** if your video is not in this format, you will not be considered. This is a test to see who can follow instructions.
3. Write an essay as to why you are a good fit for the position. Include 1. why you WANT the job 2. why you NEED the job and 3. What makes you the best person for the job.
Please include personal references, we will be reaching out to them.

Email both video and essay together to: Click to view
Independent contractor will be given some fundamental training on the systems we use. The candidate will be expected to take a project/problem and implement systems/processes and solutions on their own and not need to be micromanaged. Independent contractor will be responsible for mastering some tools and systems on their own that we are less experienced in to benefit the team and accomplish projects. Candidate needs to be able to see opportunities for improvement in our current systems and processes, collaborate with changes and lead those changes.
$3-$6/hour. Depends on experience.