Real Estate Virtual Assistant (Marketing)

Monumental Sales Group
Virtual Assistant Job Description

Requirements
Availability: 9am-1pm Eastern for Part Time, 9am-5pm Eastern for Full Time, on Monday thru Friday, Sometimes Saturday
Coachable/Trainable
Full command of written English language with near-native use of vocabulary, grammar, and phrasing
Accent to Heavy Accent O.K., this will not be a role where you will be speaking to people on the phone other than team members
Secondary School Diploma or Equivalent
Prompt, Courteous, Cordial, and Punctual
Working Laptop or Desktop Computer and Web Camera and Microphone, minimum of 8gb of RAM, Windows or Mac no preference
Strong Internet Service with 25 mbps or faster download speed and 5 mbps or faster upload speed

Preferences
Real Estate experience preferred
Detail Oriented
Team Player, Collaborative
Self-Starter, not always waiting for instruction, proactive, willing to make suggestions and anticipate needs
University Degree preferred (any concentration, marketing preferred)

Tasks
Daily/Weekly General Tasks
Attend 1 to 1 Meeting with Team Leadership Weekly
Attend Team Meeting virtually when requested
Fill out EOD (end of day report) through Google Forms, Daily
EOW (End of Week) check-in
Communication and Collaboration with Team Leadership and Team Members and Team Administrator
Brand Marketing/Sales
Create Social Posts according to brand guidelines
Schedule Social Posts and Videos
Prospecting, Sending Quarterly Text Messages to team database and logging in CRM, daily
Managing inbound DM requests and alerting team leadership to respond
Work with leadership on Marketing Calendar
Listing Marketing
Create Physical Marketing Assets from Templates (as digital files to be sent to printer) including but not limited to: Postcards, Flyers, and Doorhangars
Create Digital Marketing Assets from Templates including but not limited to: social media posts, social media stories, digital ads, Google Business Pages listings, Craigslist listings, Outbound Email Newsletters
Create digital/physical assets for all phases of the listing process
Placing Digital Ads
Follow up digitally for reviews
Transaction Coordination
Working in conjunction with Team Administrator to handle some transaction coordination tasks, as needed

Software Used
Slack, Team Communication
Click to view, Real Estate CRM
GoHighLevel, Real Estate CRM, Funnel Builder, Email Marketing service, SMS marketing service
Clickfunnels, Sales Funnel Builder and Webpage builder
Asana, Task Management
Google Workspace, Team Email as well as Google Drive, Sheets, and Docs
Adobe Illustrator, Graphics
Canva, Graphics
Facebook Business Manager
Social Media Accounts (Team owned): Facebook, Instagram, Youtube, Google Business Page
Sprout Social, Social Media Management

30/60/90
30 Days into role
Set up VA on all software systems
Train on all systems, familiarize and begin use
Attend weekly required meetings
Begin sending outbound messages
Basic aptitude with systems for tasks
Tasks begin to be assigned to VA through Asana
Month 1 performance review
60 Days into role
Additional 1 to 1 training for questions on systems and processes
Attend weekly required meetings
Any miscellaneous tasks assigned through Asana or Slack
VA is handling marketing material requests from Team members and running final products by leadership for approval
VA is working under direct supervision of leadership to carryout Brand Marketing Tasks
VA is working on a marketing calendar with leadership to execute for the remainder of 2023
Outbound messages sent at 40/day logged in CRM
Month 2 Performance Review
90 Days into role
VA is fully capable of utilizing systems and processes
Outbound messages prospecting sent out at 80/day and logged in CRM
Attending weekly required meetings
Any miscellaneous tasks assigned through Asana or Slack
VA is autonomously handling team marketing material requests
VA is autonomously taking care of scheduled social media postings
VA is autonomously executing marketing calendar plan
Month 3 Performance Review
VA is assessed for Full-Time Position with Monumental Sales Group

Metrics
Quarterly Messages Sent to Database
Outbound Messages and Follows sent via Social Media
Marketing Assets Created for Team Members per week
Demonstrating Mastery of systems and processes
Time on Task