Recruiting Administrator – Real Estate

Job Title: Recruitment Administrator – Real Estate

Company: Michelle Minik PLLC, Team Minik, West USA Realty – Goodyear, AZ
Real Estate Team, over 380M in Volume Sold. Top 1% for West USA Realty, Consistent Top 10, and Top 25 in Volume monthly. 23 Years of Real Estate Experience.

At Team Minik of West USA Realty, Real Estate is our primary vehicle for personal growth and opportunity. We are committed to mastery in the real estate space while coaching our agents to create a life by design.

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Recruitment Administrator. In this role, you will be responsible for leading the recruitment of Real Estate Agents to join our team. You’ll be reaching out to agents, ensuring their abilities and goals align with our high-performance standard, and evaluating if they’re a great culture fit for the team. In the selection process, scheduling interviews, conducting background research, vetting candidates, and maintaining records as assigned. The ideal candidate will have excellent communication skills, strong attention to detail, and experience working in a fast-paced environment. Applicants must be personable and can balance relationships with multiple candidates at one time.

Key Responsibilities:
Schedule interviews with candidates and managers
Conduct background reviews and verify qualifications
Maintain candidate records in our applicant tracking system
Coordinate schedule arrangements for candidates
Assist with sourcing candidates
Answer candidate and hiring management inquiries via email, text, and phone
Assist with new hire orientation and onboarding
Provide General Administrative support to the Team leadership

Qualifications:
Bachelor’s degree in Human Resources, Business Administration, or a related field
1-3 years of experience in an administrative support role, preferably in a recruiting or HR capacity
Excellent communication and interpersonal skills
Proficient in Google Suite applications and experience with applicant tracking systems
Ability to maintain confidentiality and handle sensitive information with discretion
Strong organizational and time management skills
Dialer Call systems, Customer Service, and Call Center background
Traits, attitudes, skills: unstoppable mindset, coachable, exceptionally driven, resourceful, results-oriented, passionate about helping others, honest, systematic, organized, attention to detail, and outstanding verbal and written communication
Excellent computer skills, including experience with a CRM system or database to build and maintain a pipeline.
Need to be comfortable talking with a variety of people and new people and have solid writing abilities as well.
Strong organizational skills and time management skills.
Must be willing and able to shift responsibilities to work within other departments as may be assigned.
We offer a competitive salary, bonus potential, and opportunities for career growth and advancement. If you have a passion for recruitment and are looking for a challenging and rewarding career opportunity, we encourage you to apply for this exciting role.

Expectations:
40 Contacts per day – A minimum of 40 conversations with “decision-makers”
2-10-40 Appointments – Expectation for appointments set by Recruiter is 2 per day, 10 per week, and 40 per month.
5 Contracts signed a month – Setting a standard of 5 contracts signed per month helps ensure the quality of the appointments the ISA sets for outside sales agents. Also, understand that 5 contracts signed are a minimum standard. Appointments set by the Recruiter position will result in 10 to 15 contracts signed during the busier Spring/Summer months.

Working Conditions / Location:
US Work Hours, Flexibility on work shift times, hours, and days of the week/weekend.
Home Based, Must have IT Equipment to perform the role, at least 8GB RAM.
Must have a strong and stable internet connection, not lower than 5mpbs download and upload speed.
Have a full backup plan on equipment and internet/power.
MAC Operating System Preferred.

Job Duties:
100% Position in Phone Sales
Calling New and Seasoned Real Estate Agents daily.
Outbound/inbound calls, texts, and emails to set high-quality appointments
Qualify and nurture all prospects provided by the company
Consistently generate results by maintaining quality follow up
Partner with top-performing real estate agents
Track and report activity/results on a daily basis
Proactively improve performance through coaching and feedback provided by management.
Prospect for new agents, obtain the necessary information to qualify them for an appointment, and schedule meetings with the managing partner.
Entering notes in the database, setting appointments, lead follow-up and “nurturing”, inaction with managing partner, rescheduling appointments, accountability meetings, training, social events, role-play, and staff meetings
Segregating leads into qualified and unqualified + feeding them into the CRM to assign action plans or smart plans for the appropriate automated follow-up.
Automation must be consistently reviewed, revised, and approved by management to effectively create your bonus structure, automation success = your bonus.
CRM success will always be gauged on direct verbal communication and notes/tasks created in the database.
Scrubbing the leads as required by upper management.

Interpersonal skills – Interact with a range of people, from department directors and operations support staffing. Must be personable, patient, and respectful of others and bring a lot of energy and excitement to the team. Administrators shall be good listeners and able to converse effectively with diverse personalities.

Communication skills – Administrators rely on effective communication skills to share their ideas, present updates to team members, and report to upper management and stakeholders. Administrators must be able to speak and write clearly in ways that others can understand easily. They must understand technical terms in their industry and be able to explain these concepts to laypersons.

Technical skills – Administrators shall be familiar with the software and other equipment related to the business. Understand workflows and communicate with employees and customers about areas of improvement. Administrators’ online learning platforms should have a full understanding of the basic principles of how the software works, common user functions, and installation.

Leadership skills – Customer relations able to lead teams effectively. Leadership skills include:
Setting a Positive Example
Being accessible to employees
Soliciting feedback from your team
Celebrating major and minor milestones
Creating a supportive work environment
Setting realistic goals
Consistent with Follow-up and Follow-through
Time Management skilled
Self Motivated / Accountable to one’s self
Marketing and Sales Mindset

Analytical skills – Responsible for observing current policies and procedures and analyzing their effectiveness. They must develop solutions to company issues and find effective ways to provide a positive experience for customers while considering staffing and budgetary constraints. Strong problem-solving skills.

Professionalism – The administrator will have direct reporting and indirect reporting to various officers and meet with agents as representatives of the company. They should appear and behave professionally in order to create a positive reflection on their organization. Ability to work under pressure, when issues arise.

Employment Type: Full Time, 40-Hour Work Week.

Job Compensation: Base Hourly Rate + Bonus / Commission Opportunity

Benefits: 10 Paid Holidays, 7 Paid Personal Days, and No Medical/Health Benefits currently available or provided by the company at this time.

Reporting: Direct Reporting to the Senior Business Administrator, Director of Operations, and Indirectly Reporting to Managing Partners, as well as Independent Contractor Real Estate Agents. In direct partnership with CRM Administrator.