Recruitment Admin and Executive Assistant

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Working closely with our Hiring Manager to assist with hiring needs, maintain a good pool of candidates for various positions within the company, and minimizing turnover within the team
• Attend meetings in place of the Hiring Manager, when requested, to identify action items, deliverables, and follow-ups
• Has great attention to detail, organizational skills and record keeping skills to ensure smooth workflow in the HR department.
• Scheduling interviews and balancing calendars for interviewers and candidates
• Helping with initial applicant screening
• Coordinate hiring activities
• Manage key admin tasks (e.g. answering emails, setting up application forms, drafting of offer letters and onboarding documents)
• Prepare and post job ads online
• Resume screening and initial phone screens
• Schedule interviews and keep calendars for all hiring teams and candidates
• Process background checks
• Maintain candidate database
• Handle records and paperwork
• Resolve issues as fast as possible (e.g. interview cancellations)
• Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)
• Take ownership of additional duties and special projects, as needed.

EXPERIENCE AND SKILLS REQUIRED:

• At least 2 years of recruiting experience
• At least 1 year of experience in executive assistant for the C-suite
• Demonstrate a solid typing WPM (ideally 55+ WPM)
• Have experience using tools like Time Doctor, Slack and Trello to manage team members
• Have customer service experience that informs how we need to setup our candidate communications workflow and train our team members to create the best hiring experience we can
• Possess a strong attention to detail, time management skills, and excellent team-working skills
• Have experience working in a fast-paced environment with weekly deadlines
• Has a genuine passion for supporting others.

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TECH REQUIREMENTS:
Computer – at least i5 or equivalent with 8gb RAM
Internet Speed – At least 50 MBPS Download speed

Job Type: Full-Time (40 hours weekly)
Schedule: Working hours are between Sunday to Thursday 3PM CST to 11PM CST / Monday to Friday, 4 AM to 12 PM PHT
Salary Range: PHP 22,000- PHP 35,000 monthly, Depending on experience

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APPLICATION INSTRUCTION:

1. Please send an email to Click to view with the Subject: I am your next MM Recruitment Admin and Executive Assistant

2. Then, please share a couple of paragraphs describing why you’d be good for this position, and

3. Please share the link to your resume (don’t skip this step or we will not accept your application!).

4. Please also include your mobile phone and Viber contact number (We will provide updates regarding your application here) to speed up the application process. Thank you.