Recruitment Agency Virtual Assistant

Job Description:
We are seeking a highly motivated and organized Virtual Assistant to join our recruitment agency specializing in placing candidates in the shore based shipping industry. As a Virtual Assistant, you will play a crucial role in supporting our team by performing various administrative and recruitment-related tasks. This position is remote, allowing you to work from the comfort of your own location.

Responsibilities:

Candidate Sourcing: Utilize online platforms, job boards, and social media channels to actively search for potential candidates in the shore based shipping industry.
CV Preparation: Assist in the creation and formatting of candidate CVs, ensuring they meet industry standards and accurately reflect the candidate’s skills and experience.
Email and Calendar Management: Manage incoming emails, respond to inquiries, and schedule appointments for the recruitment team. Prioritize and organize emails to ensure timely and efficient communication.
Administrative Support: Provide general administrative assistance, including data entry, document preparation, and maintaining organized electronic and physical filing systems.
Candidate Screening: Review candidate applications, assess qualifications, and conduct initial screenings to determine their suitability for specific job positions.
Job Posting: Create and post job advertisements on various job boards and social media platforms to attract qualified candidates.
Database Management: Update and maintain candidate and client databases, ensuring accuracy and confidentiality of information.
Interview Coordination: Schedule and coordinate candidate interviews, ensuring all parties are well-informed and prepared.
Follow-Up and Feedback: Maintain regular communication with candidates and clients to gather feedback on interviews, job offers, and placements.
Research and Reporting: Conduct research on industry trends, competitor activities, and new recruitment techniques. Prepare reports and summaries as needed.

Qualifications:

Proven experience as a virtual assistant or in a similar administrative role.
Familiarity with the shore based shipping industry or recruitment industry is a plus.
Strong written and verbal communication skills.
Proficient in using various online platforms for candidate sourcing and job posting.
Excellent organizational and time-management skills.
Attention to detail and ability to work with confidential information.
Ability to work independently, prioritize tasks, and meet deadlines.
Proficiency in using productivity tools such as Gmail, Microsoft Bookings, Outlook and document editors.
Knowledge of working with recruitment related tools such as Dripify, Click to view, Loxo, Jobadder are advantageous.
Knowledge of basic HR practices and recruitment processes is an advantage.
Availability to work during standard business hours in the UK or US.

Join our team as a Virtual Assistant and contribute to the growth and success of our recruitment agency specializing in the shore based shipping industry. With your administrative skills and dedication to providing exceptional support, you will help us connect talented candidates with the best opportunities in the industry.