Remote Administrative Assistant – Procurement and Back Office Support

Position Overview:
We are seeking a proactive and versatile Administrative Assistant to join our team. This role will primarily involve handling general back-office tasks while also managing communication with suppliers regarding purchasing, ordering, and supply agreements.

Key Responsibilities:
• Manage general administrative tasks including email correspondence, data entry, and document preparation.
• Handle back-office administrative functions, including but not limited to managing virtual filing systems, scheduling appointments, and organizing meetings.
• Handle communication with suppliers regarding purchasing, ordering, and supply agreements.
• Assist in procurement processes, including sourcing new suppliers, negotiating prices, and maintaining supplier relationships.
• Coordinate with internal teams to ensure timely and accurate processing of orders and shipments.
• Maintain organized records of purchase orders, invoices, and contracts.
• Monitor inventory levels and assist in inventory management.
• Provide administrative support to other departments as needed.

Qualifications:
• Bachelor’s degree in business administration, Supply Chain Management, or a related field preferred.
• Minimum of 3 years of experience in an administrative or procurement role, preferably in the automotive industry.
• Familiarity with procurement processes.
• Strong communication skills, both verbal and written.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Experience in the automotive industry or parts procurement is a plus.

Highly regarded Skills/Experience:
• Previous experience in procurement or purchasing roles.
• Knowledge of inventory management software.
• Familiarity with procurement processes specific to New Zealand, including local and international sourcing strategies, compliance requirements, and import/export regulations.

TECHNICAL REQUIREMENT
COMPUTER HARDWARE:
• Highly Preferred: MAC laptop
• Windows-based Computer (Desktop or Laptop)
• Processor: At least Intel Core i5 or equivalent.
• RAM: Minimum 8GB (16GB preferred).
• Storage: At least 30GB of free disk space available.
• Display: Dual Screen Display Monitor (24” widescreen monitor recommended).
• Connectivity: One available USB port for the headset.
• Headset: Noise-canceling headset like Plantronics or Jabra.

COMPUTER SOFTWARE:
• Operating System: Windows 10 Pro (Only).
• Updates: Must have the latest Windows updates installed.
• Antivirus: Must have an antivirus software installed and regularly updated.
• Software Cleanliness: There MUST be no Possible Unwanted Applications (PUA), Malware, or adware installed.
INTERNET SERVICE:
• Should have cable or fiber internet service.
• Minimum upload speed (25mbps)
• Minimum Download Speed (25mbps)
NETWORK:
• Computer must be connected via LAN at least 100MBPS.
• Good reception for WIFI

BENEFITS:
• Comprehensive healthcare benefits package.
• 100% work-from-home arrangement.
• Professional development opportunities.
• Holiday & Overtime Pay.

Application Process: Interested candidates are encouraged to submit their resume along with a cover letter outlining their qualifications and relevant experience for the position.
We thank all applicants for their interest, but only those selected for an interview will be contacted.