Remote – Executive Assistant

POSITION OVERVIEW
On Demand Services LLC is seeking an experienced Executive Assistant for its group of companies. The EA will work with and report directly to the CEO or the COO.

We require a well-organized, self-motivated individual that is interested in a long-term opportunity to grow with a successful telecommunication company. The EA will perform diverse administrative duties including interacting daily with clients and staff. The EA is expected and held accountable to add value, work efficiently and constantly strive to improve team performance through their function and addition to the team.

This is a remote role working from home. The Executive Assistant will be required to attend daily Zoom and/or phone calls with various staff to communicate with the office and clients.

Job Duties will include the following:
Administrative Duties:
Scheduling calls and meetings
Coordinating and balancing multiple calendars
Document gathering from clients and multiple companies
Drafting and formatting of corporate and legal documents
Drafting internal memos
Projects as deemed fit

Project Management:
Coordinating with executives for work being performed on behalf of clients as well as team collaboration
Reviewing/editing/proofing documents
Formatting word documents; PDF creation, filing and organizing files in cloud server
Experience in Microsoft Word is a must; proper formatting of word documents (Proficiency in Word highly desired)
Competent in Microsoft One Drive, One Note is a plus.
Competent in Microsoft Excel and PowerPoint is a plus.
The EA should understand and have the ability to interface in Outlook.

The EA will receive a variety of additional tasks by C level Executives; including, but not limited to, conducting research and personal projects.

REQUIRED QUALIFICATIONS

Associates Degree or Equivalent experience
1+ years relevant experience
Proven ability to manage multiple calendars and projects at one time
Proven ability to communicate professionally via email and phone
Ability to read and understand basic financial data, legal contracts and third-party communication
Ability to engage with Executive Level Management
Proficient in using Google Apps, Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, One Drive, One Note
Excellent written and verbal communication skills
Exercises sound judgment, discretion, and confidentiality in all matters involved in this job
Takes initiative and works independently on routine as well as more complex and miscellaneous matters.
Confident and resourceful in problem solving, promptly escalating matters where necessary
Consistently demonstrate value add to the company and exceed expectations
Demonstrated ability to follow through with tasks and communicate interim details with team members

HOURS-BENEFITS
Monday-Friday, but due to the remote nature of the role, EA will be expected to be available at various days/times for business updates and discussions.
40 hours per week (9 am to 5 pm CST)
$500 per month
Bonus’ offered for outstanding performance
Substantial opportunity to increase compensation during 1st year for right person

On Demand Services LLC is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.