Remote Executive Assistant (Real Estate)
Company Culture:
Even as a solo real estate agent, we foster a business-oriented mindset that emphasizes technology, efficient processes, and ongoing improvement. Open communication, health and wellness, and high-quality work are integral to our culture. We place strong value on relationships and actively seek feedback to drive our growth.
Position: Remote Executive Assistant (Real Estate)
Role Overview:
We are seeking a motivated and detail-oriented Remote Executive Assistant to provide professional administrative support to our solo real estate agent business. This role is open to both part-time and full-time candidates, with the potential to evolve into a full-time position (If not full time from the start) based on the candidate’s abilities and contribution.
Responsibilities:
Client Communication and Administrative Support:
Engage with clients, vendors, and other agents via phone, text, and email, maintaining professionalism and effective communication.
Proactively communicate with clients about their needs and criteria, ensuring timely follow-up on information requests.
Administrative Support:
Handle client information with discretion and confidentiality.
Organize and manage the agent’s calendar, facilitating efficient scheduling.
Prepare and update offer packets and listing documents for clients.
Maintain meticulous organization by entering client information into multiple systems.
Set up and update MLS searches for clients and send property alert emails.
Assist in managing email inboxes, ensuring timely and effective responses.
Property Underwriting:
Conduct regular underwriting for multifamily and other investment properties.
Event Coordination and Marketing:
Coordinate monthly real estate meetups, including organizing and communicating with sponsors, vendors, venue representatives, and guest speakers.
Collaborate in the creation and coordination of marketing materials for monthly real estate meetups.
Technology and Process Improvement:
Embrace technology and swiftly adapt to various systems for workflow efficiency.
Offer proactive feedback to enhance workflow and systems.
Utilize AI tools like ChatGPT to simplify processes and boost productivity.
Social Media and Marketing Assistance:
Post and monitor social media content, creating templates for property postings.
Collaborate with third-party services for hand-written cards, flyers, and marketing materials.
Expectations:
From the Remote Executive Assistant:
Be readily available during business hours via phone, text, and email.
Uphold a high standard of professionalism in all interactions.
Exhibit a willingness to learn, adapt, and take on new responsibilities.
Engage in confident phone conversations with clients and prospects.
Provide responsive client support while maintaining strict confidentiality.
Offer proactive feedback to enhance workflow.
Assist in holding the agent accountable for key activities.
A proactive “doer” who thrives on actively completing tasks and enjoys hands-on work.
Possesses a creative and innovative personality, bringing a unique perspective to problem-solving and task execution.
Display technical proficiency and eagerness to learn and grow.
From the Real Estate Agent:
Provide the necessary tools and resources for optimal performance.
Respond promptly to updates and requests from the Remote Executive Assistant.
Offer constructive feedback for continuous improvement.
Set clear expectations and objectives.
Foster a mutually beneficial relationship focused on growth.
Benefits:
Opportunity to work closely with a solo real estate agent, gaining hands-on experience.
Exposure to various aspects of real estate operations and business management.
Collaborative environment with open communication.
Potential for role growth into a full-time position (if not full time from start) based on performance.
If you are a motivated and detail-oriented individual with a passion or strong interest in real estate, a dedication to improving processes, and the ability to excel in a professional administrative support role, we encourage you to apply for this exciting Remote Executive Assistant position.
Other Details:
Work is based on an EST workday schedule
Access to fast internet is a requirement
Access to a camera and microphone is a requirement
This can be either a part time or full-time role between 20-40 hours a week
To Start The Application Process:
* Please submit your resume and cover letter
* Also, please complete the following questionnaire:
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APPLY FOR THIS JOB:
Company: Cybist Ltd
Name: Brandon Rush
Email: