READ FIRST: Please apply by creating a short video with Loom to provide information explaining why you absolutely are the best person to fill this position. The shorter the video, the better.
We are seeking an experienced, highly organised, and detail-oriented Personal Assistant to support and assist a busy executive couple. A successful candidate will be responsible for working closely and independently with each party on the responsibilities below. The ideal candidate must demonstrate exceptional interpersonal skills, fluency in written and spoken English, a strong work ethic, and a commitment to maintaining the highest standards of excellence and discretion.
RESPONSIBILITIES – Personal Assistant
CALENDAR
? Manage the principal’s personal calendar, scheduling appointments and coordinating events.
? Help plan and coordinate activities and events.
COMMUNICATION
? Handle correspondence, emails, and phone calls with discretion and professionalism.
?Daily inbox review, triage, and folder organisation
?Responses drafted and saved for our review
TRAVEL
? Reservation management for flights, hotels, activities and restaurants
?Monthly calendar bookings for local activities that align with your travel schedule
?Detailed travel itineraries for business and personal trips
HOUSEHOLD
? Manage projects and oversee vendors, handling sourcing, coordination, supervision, and evaluation.
? Submit various types of written reports as required to keep principals informed
? Assist with procurement of personal items and household supplies.
FINANCE
Monthly Income and Expense reports (P&L) for:
?Home
?Airbnb
?External family members
?Business
SOCIAL
?Reminders for special occasions and milestones
? Plan regular dates and extraordinary experiences for you and your partner
?Organizes and maintains the family dinner and activity calendar
?Organizes standing monthly outings with friends
?Finds local events and activities based on your personal interests
?Sends hand-written cards, gifts, and well wishes as directed
OTHER TASKS
? Conduct research and assist with personal projects as requested.
? Perform ad-hoc tasks and errands as required, demonstrating flexibility and adaptability.
?Selling and organising items on Facebook Marketplace
Requirements:
? Bachelor’s degree or relevant certification in management or a related field.
? Experience as an executive assistant or personal assistant is preferred.
? Exceptional organisational, time-management, and multitasking skills.
? Strong interpersonal and communication skills; fluent in English (additional languages are a plus).
? Discreet, trustworthy, and able to maintain strict confidentiality.
? Flexible and adaptable to changing circumstances, priorities, and schedules as required.
? Tech-savvy, comfortable with relevant software and tools, and primarily written correspondence.
? Service-oriented with a hands-on, can-do attitude and a humble personality.
Core Values:
? Conscientious: Attention to detail. Finishes duties mindfully, effectively, and promptly.
? Dedication: Shows a deep commitment to the role and the principals.
? Accountable: Takes ownership of tasks and completes thorough due diligence.
? Independent: Thinks and acts independently. Able to be self-taught and keep improving.
? Resilience: Never complains or shies away from work. Welcome harsh feedback and can thrive under pressure.
? Learn from mistakes: Admit mistakes upfront. Learns and grows from mistakes.
Required skills:
?Attention to detail
?Flexibility and adaptability
?Problem-solving skills
?Time management and organizational skills
?Excellent communication skills in written and spoken English
?Ability to follow plans and stick to them
Required equipment
– Laptop
– Fast internet
– Clear mic
– Camera
– Smartphone
Time commitment
-40+ hours per week
-Work hours: Monday – Friday from 7:00 AM-4:00/6:00 PM Pacific Standard Time USA with a 1-hour lunch break
-100% focused on the principals – no side jobs
To apply:
COMPLETE THE FOLLOWING TEST
Personality: /
Send the screenshots of the test results to the below email along with the additional outputs requested:
Provide a short Loom video
Cover letter (tell us why you are perfect for this role)
Current resume
Email the below to
APPLY FOR THIS JOB:
Company: South Street Designs LLC
Name: Dany Kelly
Email: