Remote Virtual Assistant

We are seeking a virtual assistant with excellent written and oral communication skills, attention to detail, and an approachable attitude to join our professional team.

This person needs organization skills to supervise all administrative activities, which facilitate and streamline the business. The best candidate is expected to carry out a range of administrative, procurement, marketing, and IT-related tasks. Ultimately, this candidate is responsible for ensuring our virtual office runs effectively and smoothly and represents our brand.

This position is an autonomous role for a self-starter, who adapts well to change, is proactive, values quality, and maintains a people-first professional and polished attitude. The following is intended to describe the general nature and level of work you’ll be doing. Other duties may be involved.

Roles and Responsibilities:
Manage CEO’s inbox
Sort and organize virtual mailboxes
Monitor and order supplies
Researches and maintains relationships with vendors (interfacing with business and personal contacts including in-person, over the phone, and email)
Create meeting notes and outline agendas
Open, manage, and track trade accounts
Manage orders, track shipping, resolve delivery issues
Make online purchases
Organize and manage company files
Assist with business certifications and applications which help market and grow our company.
Take initial client calls and do the initial vetting
Prepare client folders
Send thank you notes and assist with preparing client gifts
Make follow up calls and send follow up emails
Research, organize, and maintain a detailed list of contacts (vendors, suppliers, providers).
Book travel and logistics
Lead planning and execution for marketing deliverables
Manage scheduling and external communications
Coordinate all aspects of third party media and photography
Manage testimonials and referrals
Assist in developing our marketing plan
Coordinate with vendors and service providers to fulfill marketing deliverables for target markets.
Manage the marketing plan performance to ensure goals and objectives are met.
Update and manage all aspects of marketing across print material, social accounts, and advertising.
Source high quality images for design presentations
Review design presentations in advance of client meetings

The ideal candidate:
Stays humble and hungry
Lives and breathes a positive and caring work culture
Committed to the success of the business and each person on the team
Self directed and happy to manage multiple aspects at a time
Clear and concise with communication
Comfortable interfacing and communicating internally and externally
Adapts well to changing environments
Promotes health and well-being
Willing to learn and develop

Requirements:
Minimum of 2 years supporting executives
Bachelor’s Degree
Outstanding oratorical skills
Works independently
Proficiency in managing multiple projects, tasks, and fulfills requests in various stages of development.
Reliable computer and WiFi to utilize web based systems
Experienced with task management software

We provide training, mentoring, and a community to support you.
To apply, send us your resume and short cover letter as to why you’d be a great fit for this role.